Auto Processing Rules for Suspended Tickets
I would like to see the ability to run some automated rules against the suspended ticket queue.
Use Case #1
I'd like to be able to identify certain types of messages that come into the suspended view as being cleared for ticket creation. For example, we have some internal systems that generate emails into Zendesk. I would like to make sure that these systems are not flagged for an email loop and tickets get suspended during peak periods. If I could set these to auto recover, it would be huge.
Use Case #2
I have several teams that will be using one instance of Zendesk. They can see all tickets, but won't necessarily know if a suspended ticket is clear for recover or should be left for deletion. I'd like to be able to establish rules (similar to triggers) that can look for certain keywords, or senders and recover/delete suspended tickets automatically so each team can filter the tickets they need from suspended tickets without the overhead of other teams.
When a ticket is recovered, I'd love for it to retain it's creation date/time for the purposes of SLA's and other logic within Zendesk.
I know there is an app in the marketplace that gets close to this, but I'm limited on apps I can install at this time for this instance. I'd love to see some more official support in helping solve this one
I'm voting for this, Zendesk has started flagging obviously legitimate support tickets without any rule support for recovering tickets. Add rule support for conditionally recovering Suspended tickets.
any updates on this?
Zendesk is clearly for power users, so this point of over-management really baffles me.
I'm not sure what you mean, could you clarify?
Zendesk provides the ability to manage tickets, etc., to a high level of granularity, and yet this suspension function operates on its own and admins have only an indirect ability to control it via white/black lists.
We're stuck going through the suspended ticket view a few times a day to manually pick out false positives, with zero option to handle anything via Zendesk triggers like we would normally be able to do with regular inbound tickets.
So it baffles me why Zendesk is so powerful and yet forces this weird 'hand holding' suspender on admins with no options for controlling it or opting out.
I'm with Lee's exact sentiments, please extend a level of granular control over suspended tickets to match the experience found in the rest of the Zendesk Agent platform.
There should be some options to automatically process suspended tickets based on "cause of suspension".
eg. Automated response emails could be deleted
eg. Received from support address could have a different requester assigned
eg. detected in email loop could be deleted
and so on..
Almost celebrating 2 years on this topic... :(
The original thread, posted close to two years ago, mentioned that there are some apps in the marketplace which address this issue. Even though the specific apps were not mentioned, I would like to mention a particular app here.
The free version of this app (Shredder) allows you to create business rules to deal with the suspended tickets. The paid version (Shredder Pro) allows you to fully automate this process as well as the automatic processing of emails which are received from a support address.
The good thing about these apps is that they run directly in your Zendesk, there are no external servers which process your data.
Have added shredder pro and it does what we need it to. Shame it adds $50 NZD to our monthly billing for Zendesk.
For the record, Shredder is available in a free version which at least seems to let you recover and tag messages for further processing. Testing now.
If any Zendeskers are reading this, a 3rd party app should not be considered as a 'fix' since it can disappear/break/start costing $$ without notice at any time. So this is a band-aide at best!
Testing of 'Shredder' reveals that automatic processing is a 'Pro' feature -- so $50 a month to press a button. So functionality is basically no better than using the Suspended view already in Zendesk.
Any update ZenDesk? Recovering 20 emails a day, and this directly affects our levels of customer support. I have a 1 hour turnaround, except for these suspended tickets and I find it unacceptable.
Also curious about this.
Our agency processes a lot of requests from automated mailing lists. In one of our scenarios - a single submission from a list generates three tickets (to different teams for different tasks).
If we have more than 10 submissions come in within five minutes, we get 30 tickets generated - half of them are sent to suspended, and the other half appear to be outright deleted as spam, despite the address being whitelisted in our Zendesk environment.
It seems like a pretty basic need, I'm surprised there is nothing built into Zendesk for this and we'd have to resort to a third-party app.
What's even worse, is that the suspended tickets pattern matching is pretty terrible, with *no* way to adjust it, even for the benign "system user" detection. For example, if someone forwards or replies to a standard email Non-Delivery-Receipt (NDR), the subject will be prepended with "FW:" or "RE:" as usual, but there's no way to tell Zendesk these are legitimate emails NOT from a system user, even though it's obvious the email isn't from a system user, because the FROM: and SENDER: fields are not a generic account like noreply@ or postmaster@. Instead, Zendesk appears to just look for the words "Non delivery" in the subject line, and suspends the ticket.
Thus, for anyone who is using Zendesk as a helpdesk, none of your users can forward any broken emails or system-generated emails into Zendesk without them being captured by the suspended tickets.
On top of this travesty, the "digest" emails for Suspended tickets don't actually have the subject of the suspended ticket in the subject line, so you have to dig through these.
Every spam filtering system I've ever used (and as a sysadmin I've used a lot) has at at least basic options to whitelist email addresses, domains, or subject lines, yet the Suspended tickets has none of this.
Finally, all of this would be superfluous with a simple change to simply disable notification emails being emitted for any tickets marked as suspended, but leaving them available as normal tickets in the normal zendesk views. This would allow people to customize their zendesk views to filter out "suspended" tickets from their views if they want, or allow them to see the suspended tickets in their views (so they don't miss them), but would avoid any ticket loops by having the email notifications disabled for the suspended tickets until they are unsuspended.
Hello Zendesk Team,
Is there any update to this request? I've checked ShredderPro in the marketplace, but to me, this feature request should not have to come from a 3rd-party service.
We would appreciate any updates that you can provide.
Very disappointed to see that ZenDesk has yet to give us control over the Supended tickets. Shredder Pro has stopped working for crutial emails that our team needs to process.
We should not have to rely on a 3rd party application to automatically recover suspended tickets.
It has been an issue since 2017...it is now late 2022 and we are still dealing with this.
I just started using Zendesk and want a way to edit the rules for suspending emails. For example it could be useful for the helpdesk to know that the user is on vacation, which they wont know if "out of office" emails are automatically suspended.
I also find it suspending emails for no good reason.
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