Creating and managing triggers for Answer Bot

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65 Comments

  • David Coleman

    I have noticed that recently "Convert to Answer Bot" option isn't displayed for the default triggers for new Zendesk instances. Is this because of the CC inclusion of recent? Most customers are "good to go" with the defaults of this conversion action, so ideally it would continue to be available for new trials/implementations. Otherwise, us freelancers need to start telling customers they will need to pay for the additional time required. 

    I am not saying it takes that much effort to create the triggers manually = ) But, the convenience of the conversion is desirable.

    Any help is appreciated, David.

     

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  • Shiyu Zhu
    Zendesk Product Manager

    Thanks for raising this David. That's correct, there is a bug in the system that is causing the 'Convert to Answer Bot Trigger' button to disappear. We have fix on the way and the button should reappear in the next few days. Thanks

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  • Allen Lai

    I'm not sure if this is mentioned anywhere, but what's the best practice for not sending the default auto-acknowledgment trigger we send for every new ticket? I don't want customers to receive two auto-responses and prefer to send just one.

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  • Elissa
    Zendesk Community Team

    Hi Allen Lai

    I'm not sure I understand your question exactly so let me know if I'm off base here. It sounds like you currently have two triggers, one that auto-replies to tickets (such as the "notify requester of received request" trigger) and another that sends an auto-reply WITH an answer bot answer. You want to make sure your customers only receive one or the other, not both?

    If that is the case, yes! You can easily make sure that one does not fire if the other has.

    First I want to make a note that the strategy described in this article has you transform/convert an existing trigger (such as the "notify requester of received request" trigger) into an answer bot trigger. So you would not end up with two different triggers, just one that is now active for answer bot. So you wouldn't need to worry about two different duplicate triggers firing. But! If you have a workflow that uses two different triggers anyway, read on :) 

    To make sure only one or the other trigger fires on a ticket, simply have each of the two triggers add a unique tag to the ticket, and set a condition on each to not fire if the other trigger's unique tag is present. 

    For example, on Trigger One add the action "Add tags auto_response_sent" and on Trigger Two add the action "Add tags answer_bot_answer_sent". Then in Trigger One add the condition "Tags contains none of the following answer_bot_answer_sent" and on Trigger Two add the condition "Tags contains none of the following auto_response_sent".

    Now, each trigger will add a tag when they fire on a ticket and send a message to your customer. And each trigger will NOT fire if the other trigger's tag is present on the ticket (indicating the other trigger already sent the customer a message).

    I hope that helps! Let me know if you had further questions!

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  • Karen Feldman

    How are email scanning tools handled with Answer Bot? We have a lot of customers who utilize tools like Proofpoint or FireEye. We had to change our CSAT from including the good/bad options within the email itself, to giving them the URL to rate there because we were getting false responses. With implementing the Answer Bot, that's a concern of ours as well- we'd receive false resolutions. 

    Thanks!

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