How can I automatically assign a follow-up ticket using triggers?

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8 Comments

  • Jeremy Holmes
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    Is there no way to do this based on the assignee of the original ticket? This is a very convoluted way to do this since it will have to be two triggers for every agent we want this to work for and that is not only time consuming. There is also the issue of multiple users updating a ticket breaking this logic.  Instead of creating more work for your users, why not just add the option to assign follow ups to the original assignee as a default we can turn on or off? 

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  • Jessie Schutz
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    Hey Jeremy! Thanks for the feedback!

    We actually have a fairly active thread on this in our Product Feedback topic, which you can find here: Preserve Group and Assignee for user-generated follow-up tickets. The post has been around for a while and it looks like we haven't weighed in on it yet, but I'm going to check with our Product team to see if it's something that we're thinking about.

    If you don't mind, it would be awesome if you could head over there to share your detailed use case! Any information you can provide really helps our Product Managers understand the problem that needs to be solved. You can check out our handy Product Feedback how-to post for some suggestions on how to make your post as useful has possible.

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  • Barbara
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    Has anyone implemented these triggers with the out-of-office app and gotten these triggers and the out-of-office app to play nicely together so that when the agent is out of office, he/she is not auto assigned a follow-up ticket?

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  • Mindaugas Verkys
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    User tag you mean, user=requester not user=assignee, because for assignee tags it's not working. 

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  • Jessie Schutz
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    Hey Mindaugus!

    In this case, a ticket tag is added via trigger when the ticket is assigned to an agent. This workflow doesn't user user tags.

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  • Rob Parnow
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    We are getting assigned some follow up tickets, but we do not have any follow up workflows set-up. Any idea what default workflow or trigger could be generating the followup?

     

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  • Jessie Schutz
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    Hi Rob!

    Follow-up tickets are generated any time an end user adds a comment to a ticket that is in Closed status. Closed tickets can't be re-opened or updated in anyway, so the system automatically creates a new one that links back to the original ticket.

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  • Brendon
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    As the customers' comment always has the string "This is a follow-up to your previous request" appended in follow-ups, this trigger rule should work (adjust based on your needs). I've just set this up in our environment.

     

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