Using side conversations in tickets (Collaboration add-on)

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103 Comments

  • Edwin Schukking
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    Hi,

    We have recently purchased the add-on and are still very much interested in the side conversations.

    The one thing we are worried about at the moment and would like to have your thoughts on is the following:

    • When an agent has started a side conversation, especially when comments from a Zendesk ticket have been added, there is the risk 'personal information' from the requester or another individual is included in the side conversation. Since the side conversation creates an email without encryption, this would put us in violation with privacy legislation, like GDPR within the EU. 

    When within Kantar we are using Outlook to send messages, we share attachments with personal information using Accellion. Preventing sharing personal information within the email body of the side conversation is a human factor, but is there already a way the attachments send as part of the side conversation email will be shared encrypted? 

     

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  • Janis Polis
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    Hi,

    Is there any way to modify what gets sent to the person who gets involved in side conversation but is not an agent?

    Currently if an agent engages somebody in a side conversation, this person simply receives an email from the Support address out of the blue. I would very much like an option to automatically preface that with an explanation of what it is that they are receiving and what will will happen when they reply, similarly like it is possible with triggered notifications.

    Or at least include in the title that this is a side conversation. Otherwise, if an agent engages in a side conversation with a person who sometimes gets CC'd for other tickets and replies with public comments, this creates a lot of confusion fo the receiver - they do not understand when the answer will be added as side conversation, and when - as a public comment.

    Yes, all of the above could be written manually by an agent starting the side conversation, but it takes way more time than it should.

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  • Toby Sterrett
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    @Edwin – we don't have support for encrypted attachments at this time. It'd be great to learn more about your workflow, though, to get some background into the requirements and how it could potentially be solved. Let me know if you'd like to talk about your use cases we could set up a call.

    @Janis – I think the best way to do that currently would be to set up a macro that has all the information you think would be necessary to let the receipients know the nature of the email. Macros can let you initiate a side conversation with the subject and body pre-filled with whatever you'd like and then the agent could fill out their message. Then the agent would then invoke a macro to start a side conversation instead of the "start a side conversation" button.  You can see how to set up macros here. Aside from that, we don't have plans to automatically add content to side conversation emails at this time.

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  • David Peat
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    Hi Toby,

    I've just got a trial of Side Conversation and it looks interesting.

    I noticed the comments in this thread from Jimmy Rufo which don't seem to have been answered i.e.

    • Side convo has no ability to use ticket placeholders (i.e. Ticket URL, Ticket ID), if you’re escalating a question to an Agent/Light Agent
    • Side convo email sent to recipient does not include ticket ID/link;  Just the text of the side convo written. (Related to lack of ability to use a placeholder).  If I'm escalating to an agent/light agent, I should have an option to include this info programmatically.

    I completely agree with this.

    Our use case is escalating to a developer to further investigate for us. The first thing they are likely to do is to go and read the full history of the ticket. So it would be a great help to have a way to include the ticket ID and/or link automatically.

    David.

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  • Emma Surtees
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    Hi, 

     

    Can these be reported on in explore?

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  • Brett - Community Manager
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    Hi Emma,

    Side conversation data within Explore is something the team is looking into but no ETA of when that would be available.

    Cheers!

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  • Richard Hartley
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    We have just started using Zendesk with the Collaboration app and side conversations are essential to us because we escalate a lot of tickets to a third party (software vendor). 

    When we get an automated response back to our emails initiated in a side-conversation, the third party puts their own ticket reference in the subject line.  Unfortunately, it seems that the subject line itself is not part of the information stored in Zendesk as part of the side conversation thread.  Consequently, we not getting this vital info from the third party.

    Short of asking the third party to change where they put their reference, is there a solution? 

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  • Gary Evenett
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    We started using side conversations a few months ago and it has been a useful feature, however someone typed in an incorrect email address for one of our suppliers and now it autocompletes with that typo every time, the typo address is not listed as an end user so we can't remove it that way, is there any way to remove this from the autocomplete at all as we don't get notified that the side conversation failed to deliver?

    Many thanks

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  • Toby Sterrett
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    @Richard I actually heard this exact same feedback from another customer this morning. We're looking into maintaining subject changes.

    @Garyfor now you can contact support@zendesk.com and we can remove any bad cached email recipients for you. We're investigating ways of surfacing that to account admins as well.

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  • Jason Fouchier
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    Hey All,

         How does Side Conversations handle bounce back emails? Example being that I send a Side Conversation to someone, but the attachments are to big for their system and the message is not delivered. I am having users say that they don't get any notification of an undeliverable message. Just wondering what I should be looking for in these scenarios.

     

    Thanks in advance,

         Jason Fouchier 

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  • Ray Tiley
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    Is there any way to get side conversations to send as the assignee of the ticket. We want to use side conversations to communicate with a vendor email list, but we don't want to add our ticket email address to that list as then any other email threads would create support tickets.

     

    -ray

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  • Toby Sterrett
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    @Ray we don't have a way to send emails from the agent's email address. The general use case is to always send from a generic address in order to protect the individual agents' addresses and to be able to thread replies back into the side conversation.

    We do work to detect if any email replies to support addresses are indeed replies to side conversations and route them accordingly instead of creating tickets. Are you concerned that the vendor will send out new emails to members of the list which will then create tickets?

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  • Ray Tiley
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    @Toby

    That is my concern. The vendor uses the email group for all communication to us.   They send us product updates for example, or we may be having other conversations. Is there a way to at least use a different email than the default ticket address?

     

    -ray

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