When you set up an email integration in Sell (see Integrating email with Zendesk Sell), the email messages from your external email account are synced with Sell and you’ll see those email messages in the Communications Center and also attached to relevant leads, contacts, and deals.
If, however, you discover that some of the email messages are missing (have not synced with Sell), the following situations may apply.
Email address has not been added to the lead or contact
When a lead or contact’s profile contains an email address and the email messages synced from your external email account contain that same address, then their email messages will appear in Sell. If they don’t appear, check to make sure that their email address has been added to their profile. If their email address is included in their profile, check to see if the missing email messages contain the same email address that is in their profile. If not, the missing email messages may be in the Untracked Emails tab in the Communication Center (see Adding an untracked email address as a lead or contact).
Another way to handle multiple email addresses for a lead or contact is to create a custom field for the alternate email address. For example, if you create a custom field called Email2 you can use it to store the additional email address. If the custom field type is set to Email, it is tracked in Sell. See Creating and managing custom fields.
The email sender is on your blacklist
The blacklist feature in Sell allows you to prevent Sell from tracking email conversations with specific leads and contacts. Check to see if the email sender has been added to the blacklist. If so, you can unblock their email messages and they will appear in Sell as expected. See Blacklisting leads and contacts to prevent tracking of email conversations.
An email address is being used by more than one person
If more than one lead or contact share the same email address, email messages will not sync to both records. Sell only syncs email messages to the first record that was created.
You can check to see if there are duplicated email addresses by searching for the email address using global search (see Searching the data in your Sell account). All leads or contacts that have the same email address in their profile will be listed in the search results.
An email message was deleted outside of Sell
The Sell email integration mirrors your external email account, meaning that if an email is deleted on your email server, then it will also be deleted in Sell.
If you can’t find an email in Sell, check your external email client to see if it was deleted there.
Email messages are not displayed in the activity feed
On a lead, contact, or deal card, you can filter what is displayed in the activity feed. If your email messages are not displayed, it may be because the Emails activity type has been deselected.