Migrating to the Zendesk Agent Workspace

To enable the Zendesk Agent Workspace, you must have The Zendesk Support Suite or any multi-product account with both Support and Chat.

This article describes how to migrate your account to use the Zendesk Agent Workspace, which enables agents to manage Support, Chat, and Talk conversations within the same interface. For more information, see About the Zendesk Agent Workspace.

Note: Starting July 28, 2020 the Zendesk Agent Workspace is enabled by default on new Support Suite Trial accounts. If you have a Support Suite account created after this date, you don’t need to migrate your account.

This article includes the following sections:

• About the migration
• Starting the migration
• After the migration

About the migration

To enable the workspace, you must have The Zendesk Support Suite or any multi-product account with both Support and Chat. Before you can enable the workspace, you have to migrate your account. During migration, your Chat departments are merged into Support groups. This enables you to manage collections of agents in one location, rather than switching between two separate locations. Mapping Chat departments to Support groups is necessary for Chat transfer to work properly in the Zendesk Agent Workspace.

Before migration:

• Chat agents are arranged in departments.
• Support agents are arranged in groups.
• Groups and departments are managed from Support and Chat respectively.

After migration:

• No more departments. Agents are organized in groups.
• Administrators manage groups (for Chat and Support) from Support settings.

Migration is required only once for your account. After that, you can enable and disable the agent workspace as desired, without restarting the migration. Going forward, you’ll manage all your agents from Support settings.

Important: Only migrate your account when Chat traffic is stopped and there are no ongoing chats. Otherwise, your active chat sessions may be lost.

If you prefer, you can test out the migration on a Sandbox account first. This gives you time to try out the agent workspace and train your agents before using the workspace in a production environment.

Starting the migration

To prepare your account for the Zendesk Agent Workspace, Zendesk Support provides a migration wizard to help you update your account.

To start the migration:

1. In Support, click the Admin icon () in the sidebar, then select Settings > Agents.

   If the agent workspace is available on your account, you’ll see a highlighted section.

   

2. Click Get started.

   A page appears with a description of what happens during the migration.

   

3. Review the description, then click Next to proceed.

   If you have groups and departments with the same names, a page appears with instructions on How to handle duplicate names. If there’s no duplication, this page does not appear.

   To fix the duplication, you can:

   • Automatically merge groups and departments with the same name into a single group. This is the default.

     For example, if you have a Chat department named General and a Support group named General, all agents in the General Chat department are combined with all the agents in the General Support group, resulting in one large General group that included both types of agents.

   • Keep the groups separate and append the word copy to similarly-named groups.

     For example, if you have a Chat department named General and an Support group named General, the Support group is renamed General_copy to distinguish it from the existing Chat department. The Support agents remain in the renamed General_copy group and the Chat agents are moved to the General_copy group.

4. If necessary, select Automatically merge or Don’t merge, then click Migrate.

   Depending on how many departments you have, it may take a few minutes for the migration to complete.

5. When the migration is complete, return to Admin () > Settings > Agents.

   You should see a checkbox to enable the workspace. You may need to refresh your browser to see the change.

6. Select Enable the Zendesk Agent Workspace.
7. Save your changes.

   A tutorial appears that shows you how to use the new workspace.

After the migration

Once migration is complete and the workspace is enabled, agents can start serving chats from the Zendesk Agent Workspace and administrators can manage agents in Support groups, instead of Chat departments. For more information on how to work with the Zendesk Agent Workspace, see Documentation Resources.

After migration, open (or refresh) the Chat dashboard.

• All groups are listed in the Department tab on the Chat dashboard.

  

• Department settings on the Chat dashboard are changed. See example below. To edit group names, descriptions, and group memberships, you are automatically redirected to Admin () > Manage > People > Groups in Support.

  

Note: If you use custom Apps in your account, after migrating Chat departments to Support groups, your App developers should update all public APIs for Chat department Create, Update, and Delete to public APIs for Support group Create, Update, and Delete.