You can create side conversation child tickets and assign them to a specific agent or group. A side conversation child ticket is a separate ticket that is subordinate to a side conversation. Child side conversation tickets are useful when you need a formal way to track and measure requests associated with a side conversation.
This article includes these sections:
- About side conversation child tickets
- Understanding light agent interaction with side conversation child tickets
- Creating side conversation child tickets
- Copying fields to child tickets
About side conversation child tickets
When you create a side conversation child ticket, two things happen simultaneously: you create a side conversation on the original ticket, and you create a new, separate, subordinate ticket that is assigned to a specific agent or group.
These definitions may be helpful to this discussion:
Originating side conversation: The side conversation on the original ticket used to create a side conversation child ticket.
Side conversation child ticket: A ticket created from a side conversation.
There is an invisible connection between the originating side conversation and the side conversation child ticket. This is a parent-child relationship. The originating side conversation is the “parent” and the child ticket is the “child.” There is an invisible connection between parent and child tickets. Some people think of these types of tickets as linked tickets.
The child ticket inherits replies from the originating side conversation because of the parent-child relationship. For example, when an agent replies to the side conversation on the original ticket, the replies are added to the child ticket as public comments.
However, child tickets don’t inherit other forms of ticket data from the parent ticket. For example, if the status of the parent changes, the status of the child doesn’t automatically also change to match. The same is true for adding tags to a ticket, and adding or removing CCs.
There are a few types of ticket data that can be copied from the parent ticket to the child ticket at the time of ticket creation (see Including attributes from the parent ticket).
Generally, there isn’t a reverse connection between parent and child tickets. The exceptions are that public comments on a child ticket become part of the side conversation and events in the parent ticket, and the status and assignee of the child ticket is displayed on the side conversation in the parent ticket.
Understanding light agent interaction with side conversation child tickets
Light agents cannot create, send, or be assigned side conversation child tickets. You can't send a child ticket to a light agent because they aren’t allowed to be assigned to tickets.
Light agents do have permissions to make private comments, so it is possible for them to open an already existing child ticket in the Support interface and add a private comment to the ticket. There is nothing that prevents them from being able to do this. However, because of the inheritance pattern between parent and child tickets (described above), that private comment will not appear in the side conversation interface of the parent ticket.
Creating side conversation child tickets
Agents and admins can create, send, and be assigned to side conversation child tickets. You cannot add multiple agents or groups to side conversation child tickets because tickets can only have one assignee.
You may notice some minor differences in the side conversations user interface, depending on which side conversation channels your administrator has enabled (Slack, Email, or Ticket).
In the Agent Workspace, side conversations are created from the context panel. In the standard agent interface, side conversations are created from Side conversations at the top of the ticket conversation pane.
|Agent Workspace||Standard agent interface|
- If needed, create the groups you need (see Creating groups).
- In a ticket, open the context panel and click the Side conversations () icon, then click the plus sign (+).
If you don’t have the Agent Workspace, in a ticket click the Side Conversations plus sign (+) in the upper-left.
- Select Ticket.
Note: If no other side conversation channels are enabled (Email or Slack), the side conversation composer immediately opens. You don’t need to choose Ticket.
The child side conversations composer displays.
- In the To field, specify one agent or group.
The side conversation child ticket will be assigned to this person or group.
You cannot send a child ticket to a light agent (see Understanding light agent interaction with side conversation child tickets).
- Fill out the subject and message body, including any inserted comments and attachments as needed (see Using side conversations in tickets).
- (Optional) Click the Copy fields to child ticket icon (), specify which types of ticket field data you want copied from the parent ticket to the child ticket, and click Add. See Copying fields to child tickets.
- Click Send.
Copying fields to child tickets
When you create a side conversation child ticket, you can choose to have the following types of ticket field data copied from the parent ticket to the child ticket.
- Followers: The followers of the parent ticket, at the time the child ticket was created, will be added as followers on the child ticket.
- Tags: The tags on the parent ticket, at the time the child ticket was created, will be added to the child ticket.
- Ticket form: The parent’s ticket form and fields values, at the time the child ticket was created, will be set on the child ticket.
Copying fields to a child ticket is a one time-event that occurs only when the ticket is created. For example, if the parent ticket is updated later on, and the data in those ticket fields change, the child ticket is not updated to match.
To include parent ticket attributes in a side conversation child ticket
- Follow the steps in Create side conversation child tickets, except don't click Send yet.
- In the toolbar at the bottom of the side conversation, click the Copy fields to child ticket icon ().
- Select the types of data that you want to copy from the parent ticket to the child ticket.
- Click the Add button.
The names of the ticket fields appear above the toolbar at the bottom of the side conversation.
- Click Send.
A new ticket, the child ticket side conversation, is created. In the child ticket, the values of the ticket fields you selected match those that are in the parent ticket.
- Notification emails will trigger twice.
- When side conversation child tickets are enabled, triggers for side conversations will fire twice. For example, once for the originating side conversation, and once for the side conversation child ticket.
- For agents assigned to custom roles to create child tickets through side conversations, they must have permission to create side conversations and make public comments in tickets. See Creating custom roles.