On-hold gives you another level so that you can more accurately track who currently has responsibility for a ticket. For example, imagine that your company produces a product that includes components from partners and other suppliers. If you have tickets that require their input, and for which the assigned agent can do nothing but wait, setting the ticket to On-hold provides a way for distinguishing between tickets that are the responsibility of agents and those that are waiting for a third party.
If you track your agents' performance, using the On-hold status allows you to filter out all On-hold tickets from performance tracking. You can also use the On-hold status to create a workflow for tickets that require input or a resolution from a third party. On Support Professional and Enterprise you have an additional reporting metric called On-hold time in hours.
Enabling and disabling the On-hold status
An administrator can add the On-hold status to the Support ticket interface. On-hold status is disabled by default.
To enable or disable the On-hold status
- In Admin Center, click Objects and rules in the sidebar, then select Tickets > Ticket statuses.
- At the top of the list of ticket statuses, click the Options menu (), then select Status category settings.
- At the bottom of the Ticket Statuses page, select Activate On-hold ticket status category.
If you are disabling this option, deselect Activate On-hold ticket status category.
- Click Save.
The On-hold status is added to the list of ticket statuses between Pending and Solved. On-hold status is visible to agents only, not end users. For end users, tickets that are set to On-hold are always displayed as Open in the Help Center customer portal.
Community Tip! Check out this tip to see how to set reminders for On-hold tickets.
Using the On-hold status in views and SLAs
You create new views, or edit existing views, to track tickets that are On-hold. You can select On-hold as the value of the Status condition and also use the Hours since on hold condition.
The On-hold status is added to the Status condition between Pending and Solved. This means that the condition statement Status less than On-hold will return tickets that are Pending, Open, or New and Status greater than On-hold will return tickets that are set to Solved or Closed.
The Hours since on hold condition allows you to specify the hours that have passed since the ticket's status was set to On-hold.
Using the On-hold status in your reports
- The metric On-hold tickets in the Tickets dataset displays the number of tickets that are currently on-hold.
- The metric On-hold time displays the total time (in minutes or hours) that a ticket was in the on-hold status.
- The metric On-hold time - Business hours displays the total time (in minutes or hours) that a ticket was in the on-hold status taking into account any business hour you've configured.
On-hold time is also included as a value in the Ticket status attribute. You can use the Ticket status attribute to break down a metric by each status. On the Zendesk Support pre-built Explore dashboard, Ticket status is used in a number of the reports on the Unsolved tickets tab.
When you add the On-hold status, it will also affect the Requester wait time in hours and Current backlog metrics. The metrics will include the On-hold state in their calculations.
For more information, see Metrics and attributes for Zendesk Support.
How the On-hold status works with ticket sharing
The On-hold status only affects ticket sharing agreements that use Make public & private comments; sync status. Because On-hold is an optional status in Zendesk Support, these ticket sharing agreements treat On-hold as Open.
For example, if a shared ticket is set to On-hold by the sending account, the ticket is displayed as Open in the receiving account. All other statuses will sync normally.