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Reopen tickets on agent responses, if the agent is requester



Posted Oct 06, 2023

We are an IT company and use Zendesk to provide Support for our products to our customers. All members of our company are agents (at least light agents) in Zendesk. But we also use Zendesk (same instance) internally for request to our IT department. For any request to our IT departments the agents act like an end user in the system.

Because of the current implementation of the system ticket rule responses from members of our company do not reopen a ticket, because they are agents in the system.
https://support.zendesk.com/hc/en-us/articles/4408825831962

We think, that using Zendesk for customer support as well as for internal requirements is interesting for many Zendesk customers and offers additional selling chances for Zendesk ;-). The ticket handling should work also in this case in the same way without additional triggers.

  • What problem do you see this solving? (1-2 sentences) 

We had some cases, that issues remain unsolved. Members of our IT department didn't noticed the responses of the requesting colleagues, because the tickets were not reopened.

  • When was the last time you were affected by this lack of functionality, or specific tool? What happened? How often does this problem occur and how does this impact your business? (3-4 sentences)

Can happen every day.

  • Are you currently using a workaround to solve this problem? (If yes, please explain) (1-2 sentences)

We plan to create a trigger as described in the article mentioned above.

  • What would be your ideal solution to this problem? How would it work or function? (1-2 sentences)

For us the current implementation of the system rule doesn't make sense. System rule should include agent responses in the same way as end user responses for reopening tickets, if agent is the requester.


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5 comments

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Shawna James

Community Product Feedback Specialist

Hey Torsten, thank you for taking the time to provide us with your feedback, and for using our product feedback template! It is very helpful for our teams to understand your needs. This has been logged for our PM team to review. For others who may be interested in this feature request, please add you support by upvoting this post and/or adding your use case to the the comments below. Thank you again!

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Hi!

One of our customer's also noticed that the ticket is not automatically opening when the requester (who is an agent) replies to it from email. They wish there will be development to this workflow, as the ticket should open, so that it can be reviewed.

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We've had this issue crop up a couple of times.  

I don't suppose there is a solution for this ? 

 

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We are experiencing the same issue and are also looking for a solution.

 

We do not receive any notifications when a response is submitted to an already closed ticket that was originally opened by an agent.

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Dane Corley

Zendesk Product Manager

Hey! Thank you for taking the time to provide us with this feedback! 
 
We are currently working on new enhancements in this space that will provide better support for scenarios like those outlined where the request and requester are part of an internal workflow.  While I cannot comment on specifics at the moment, I will note that this is on our roadmap in 2025. Per our Community Guidelines, we can provide general guidance for anticipated feature and functionality release dates, and any discussion of planning is always subject to change. Please visit our What’s New page in the Help Center to stay on top of product releases and look for upcomming details. We are going to leave this post open for comment to allow others to provide their feedback and use cases.
 
 
Thank you again for your feedback and for being a valuable customer with Zendesk.

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