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Read-only Support end users



Posted May 08, 2024

 

Please give a quick overview of your product feature request or feedback and note who in your org is affected by this issue [ex. agents, admins, customers, etc.]. (2-3 sentences)

I would like the ability to have “read-only” users in an organization who can view tickets, but not add comments or create their own tickets. Other org users should still be able to comment on eachother's tickets

 

What problem do you see this solving? (1-2 sentences) 

This is a business problem for us. We sell support access by seats, but would like to be able to provide “read-only” access to contract holders without them consuming a seat.

 

When was the last time you were affected by this lack of functionality, or specific tool? What happened? How often does this problem occur and how does this impact your business? (3-4 sentences)

This is an ongoing issue and is causing manual identification of read-only users. There is an impression that Zendesk might not meet our business needs without this feature.

 

Are you currently using a workaround to solve this problem? (If yes, please explain) (1-2 sentences)

We are having to provide free access to support without being able to monitor systematically our customer in violation of “read-only" user agreements. The other workaround would mean limiting everyone in the org from being able to comment on their colleagues tickets.

[Workaround is a “read-only” custom user field that is used in trigger to prevent user from opening ticket, and restricting the organization so users cannot add comments on org tickets]

 

What would be your ideal solution to this problem? How would it work or function? (1-2 sentences)

Ideally, there would be a user option that would override the “Can view all org tickets and add comments” organization setting.
Without this, if we could trigger off commenter's fields, we could set some alerts/messaging.


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5 comments

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Shawna James

Community Product Feedback Specialist

Hey Melissa,
 
Thank you for taking the time to provide us with your feedback. This has been logged for our PM team to review. For others who may be interested in this feature request, please add your support by upvoting this post and/or adding your use case to the comments below. Thank you again!

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Sydney Neubauer

Zendesk Luminary

+1 - we also have this need. Read-only access for tickets. I would also ask for read-only admins. Where they can view system settings but can't make changes. 

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+1 here as well. We have tried using light agents for this purpose but since light agent users can send tickets to Zendesk, they then become requestors and requestors can change any property (including status) on their own tickets, which defeats the purpose of “read-only”.

 

I'm pretty surprised there isn't a read-only “agent” mode.

 

 

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We really need this too - we want to provide read only access to Product Managers and some Engineering Managers.  We have 1000 useless to us Light Agent seats and no read only access.

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We wish to limit the number of customer contacts authorized to open support cases based on their subscription level.

 

Zendesk doesn't provide a way to enforce this programmatically while still granting other users access to the Knowledge Base. 

 

As a result, we end up managing a significant volume of tickets from users who shouldn't be permitted to submit them.

Please help!

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