JIRA & Zendesk plugin: How to configure fields and default values?
My company just set up the Zendesk & JIRA plugin, and at the most basic level we need an easy way to filter our issues and see all of the ones that came through via that integration.
At first we thought we would be able to use the default label "jira_escalated" which comes over automatically whenever you add an issue to JIRA, but we found that because this default label contains a "_" (which is apparently and illegal character for labels in JIRA) those labels get removed shortly after they're created.
My second idea was to set up a custom field that would indicate that an issue came from Zendesk, and then map that field so that it could either be filled in Zendesk or just automatically filled when and issue passes through the integration.
So my questions are:
- Is there any way to change the default label that gets passed over from Zendesk (so that it doesn't automatically get deleted)?
- Can you configure custom fields from JIRA to be effected (directly or not) through the Zendesk Plugin?
I should also mention that we're using a cloud-hosted version of JIRA.
Thanks in advance.
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Hi Clara!
jira_escalated is built into the integration and currently cannot be changed; however, it shouldn't be deleted from your issues! I just tested in an OnDemand account and was able to apply "jira_escalated" successfully (and other tags with the underscore). I'd be interested to see if there's another mechanism at play which is preventing the label from sticking to issues (such as a workflow or another rule).
Mapping custom fields between Zendesk & JIRA may be possible through workflows, but isn't something that is supported by the product or advocate team. I'd be curious to hear from other customers if they've been able to implement custom field mappings with the OnDemand integration, but I haven't personally seen it yet.
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+1 the ability to be able to change the jira_escalated label. I have also put in a request for the ability to be able to send/attach files from JIRA back into Zendesk. It would be really appreciated if the add-in developers could add this funcationality :)
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It would be very powerful to be able to configure what labels match or not, and which get auto appended or not.
Taking this a step further, it would be awesome if you could choose preconfigured labels to auto-add to the jira upon creation, based on a variety of things, or have multiple labels applied based on ZD fields, similar to a field mapping
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I created a custom field to sync the JIRA issue number back into the ticket. This when I can export the view of issues escalated to JIRA and have the ticket number and the JIRA number to review with my engineering team. However, I've noticed that in a small percentage of tickets, the JIRA number doesn't carry back over to Zendesk. Has anyone else had this issue? I can't figure out the rhyme or reason why some have the JIRA number and others don't. We're on JIRA 6.2.
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@Karie it looks like you are using the JIRA legacy integration, rather than the latest Zendesk for JIRA integration. While custom mappings may be configured, they are not guaranteed to work. Custom mappings are not supported by Zendesk Support because they can corrupt the ticket sharing agreement and cause the integration to break. I would recommend removing all mappings and mapping schemes then re-adding them using the JIRA > Admin > Connections > Wizard, then check to see if you still have issues with the sync.
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@Jeremy does the latest Zendesk for JIRA integration support JIRA 6.2 on premise? If we remove our existing integration and re-do it in the new integration, what will happen to all of our existing ticket mappings?
Also, is there a field I can pull from to create a report to show all of the tickets I've escalated? (I know there is a view, but I can't find how to pull that data into a report so that I can pull some additional data and trends).
Thanks!!!
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@Karie The latest version of the integration only supports 7.0 and above!
As for reporting, your best bet is to build a report off of the tag "jira_escalated" as that is the tag that is applied to tickets shared to JIRA. See more about reporting on tickets with certain tags here: https://support.zendesk.com/hc/en-us/articles/203664306-Insights-tag-reporting-Reporting-on-tickets-with-one-or-more-tags-Professional-and-Enterprise-
Hopefully this helps!
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Hello,
I have a somewhat related question about this label. Will there be any side-effects to removing this label from the JIRA items? My JIRA team use views that include labels, and normally this is a single label. They would like to remove the jira_escalated label, but I assume it is included for a reason?
Thanks,
David
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+1 to David's question above, mostly because Jira triggers an email to everyone involved just for adding the tag as an "update" to a ticket which is a little annoying...
Is there a way for the tag to be removed altogether? It's not crucial for our workflow for the tag to exist in either Jira or Zendesk.
Thanks!
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Hey David and Lorraine!
I'm getting in touch with some of our JIRA experts to get this answered for you!
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Hi David & Lorraine,
Unfortunately there isn't a method to prevent the jira_escalated label from being added, it's hard-coded into the integration. I don't forsee any problems with manually removing it once the issue has been created, though it's possible the integration might re-add it later on.
You might consider adding feedback on this on our Product Feedback community topic:https://support.zendesk.com/hc/en-us/community/topics/200132066-Product-feedback
The JIRA integration devs check the topic regularly, so they would be sure to read about your needs and may even reach out themselves. -
Hi
just wanted to add that we also are having a hard time with the "jira_escalated" label/tag
it informs everyone when it's added, it informs when removed and again when the system re-sticks it on the issue.
any chance to resolve this ?
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Hey Dolev,
Is Zendesk or JIRA sending the notification?
I have a feeling it's JIRA that is sending the notification emails.
You would want to modify your Notification settings on the JIRA side of things to prevent it from sending out a notification when labels are changed on an Issue.
This unfortunately isn't something that we can change for you being it's a setting within JIRA.
There are currently no plans on removing/disabling the feature of the integration that adds the "jira_escalated" label from issues linked to Zendesk Tickets.
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Hello,
I just wanted to see if there was any movement on customizing the label appended to Jira issues that are linked to Zendesk.
We would love to re-label "jira_escalated" as something like "user-feedback" (all of our labels use hyphens instead of underscores so this forces us to break convention).
All the best.
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Hi Justin,
I've just taken over as Product Manager for the Jira integration.
There hasn't been any movement on the removal, customising or renaming of label appended to the Jira issue, but we are collecting feedback on the integration as a whole and I've added this a candidate feature.
Thanks,
David
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Hi David,
Glad to see that you are taking feedback on the label being appended to the Jira issue. I would like to add that we are interested in editing the label as well.
The jira_escalated tag has a few problems as I see it:
1. It is not contextually correctly. Linked tickets aren't always sent to Jira as an escalation. We track field feedback and sometimes that is just aggregating data for potential feature requests vs an actual problem that needs attention.
2. Not everyone in Jira is a Zendesk user. The label as is doesn't indicate it is linked to Zendesk, it just makes it look like someone flagged the issue as an escalated issue.
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Spot on Dan! Thanks for posting. I concur!
I suggest something like "support_ticket_attached"
I tend to link jira issues to zendesk more for documentation purposes and less for escalation purposes. I like to be able to track end user feedback on issues and don't always push the jira tickets up for an immediate fix.
Should also say I am grateful there is at least some kind of label.
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Please follow Dan Cooper's comment and either
1. Change the default value of this label as it really impacts our workflow. Not every support ticket linked to Jira is an escalation. If your decision is to go with hard-coded values please go with something neutral like "created_by_zendesk" or just "zendesk".
2. Make this a user-defined field and don't hard code anything.
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Hi Darien,
Thanks for your feedback. We've capture it and may look to develop this when we next work on the JIRA integration.
Thanks,
David
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Has anyone had any luck adding auto tags (other than jira_escalated) to specify the issue type (bug, feature request, etc) for reporting?
Would love to be able to select the issue type in the side bar, and have it not be a manual tag to add.
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Hi Misty,
Unfortunately the "jira_escalated" tag is set by default and can't be removed or changed. There have been a few customers reporting this feature, I've noted your feedback with this request.
Thanks,
David
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Thanks, David.
We are looking to put additional tags on these, based on issue type. I understand the jira_escalated tag cannot be removed, but is there a way to auto add other tags like: jira_issue, jire_feature, etc?
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Hi Misty,
Unfortunately this feature is not available in the integration.
Thanks,
David
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