Auto Processing Rules for Suspended Tickets

20 Kommentare

  • Michael Visser

    I'm voting for this, Zendesk has started flagging obviously legitimate support tickets without any rule support for recovering tickets. Add rule support for conditionally recovering Suspended tickets.

  • dkim

    any updates on this?

  • Customer Care


    Zendesk is clearly for power users, so this point of over-management really baffles me.

  • Nicole Saunders
    Zendesk Community Manager

    Hi Lee, 

    I'm not sure what you mean, could you clarify? 

  • Customer Care

    Zendesk provides the ability to manage tickets, etc., to a high level of granularity, and yet this suspension function operates on its own and admins have only an indirect ability to control it via white/black lists.

    We're stuck going through the suspended ticket view a few times a day to manually pick out false positives, with zero option to handle anything via Zendesk triggers like we would normally be able to do with regular inbound tickets.

    So it baffles me why Zendesk is so powerful and yet forces this weird 'hand holding' suspender on admins with no options for controlling it or opting out.

  • Michael Visser

    I'm with Lee's exact sentiments, please extend a level of granular control over suspended tickets to match the experience found in the rest of the Zendesk Agent platform.

  • Gareth Foster

    There should be some options to automatically process suspended tickets based on "cause of suspension". 

    eg. Automated response emails could be deleted

    eg. Received from support address could have a different requester assigned

    eg. detected in email loop could be deleted 

    and so on..

  • Michael Visser

    Almost celebrating 2 years on this topic... :(

  • Jalle van Goor den Oosterlingh
    Community Moderator
    Zendesk Luminary

    Hi there,

    The original thread, posted close to two years ago, mentioned that there are some apps in the marketplace which address this issue. Even though the specific apps were not mentioned, I would like to mention a particular app here.

    The free version of this app (Shredder) allows you to create business rules to deal with the suspended tickets. The paid version (Shredder Pro) allows you to fully automate this process as well as the automatic processing of emails which are received from a support address. 

    The good thing about these apps is that they run directly in your Zendesk, there are no external servers which process your data.

  • Gareth Foster

    Have added shredder pro and it does what we need it to. Shame it adds $50 NZD to our monthly billing for Zendesk. 

  • Customer Care

    For the record, Shredder is available in a free version which at least seems to let you recover and tag messages for further processing. Testing now.

    If any Zendeskers are reading this, a 3rd party app should not be considered as a 'fix' since it can disappear/break/start costing $$ without notice at any time. So this is a band-aide at best!


  • Customer Care

    Testing of 'Shredder' reveals that automatic processing is a 'Pro' feature -- so $50 a month to press a button. So functionality is basically no better than using the Suspended view already in Zendesk.

  • Meghan

    Any update ZenDesk? Recovering 20 emails a day, and this directly affects our levels of customer support. I have a 1 hour turnaround, except for these suspended tickets and I find it unacceptable. 

  • RJ Hines

    Also curious about this.

    Our agency processes a lot of requests from automated mailing lists. In one of our scenarios - a single submission from a list generates three tickets (to different teams for different tasks).

    If we have more than 10 submissions come in within five minutes, we get 30 tickets generated - half of them are sent to suspended, and the other half appear to be outright deleted as spam, despite the address being whitelisted in our Zendesk environment.

    It seems like a pretty basic need, I'm surprised there is nothing built into Zendesk for this and we'd have to resort to a third-party app.

  • Nate Cartwright

    What's even worse, is that the suspended tickets pattern matching is pretty terrible, with *no* way to adjust it, even for the benign "system user" detection. For example, if someone forwards or replies to a standard email Non-Delivery-Receipt (NDR), the subject will be prepended with "FW:" or "RE:" as usual, but there's no way to tell Zendesk these are legitimate emails NOT from a system user, even though it's obvious the email isn't from a system user, because the FROM: and SENDER: fields are not a generic account like noreply@ or postmaster@. Instead, Zendesk appears to just look for the words "Non delivery" in the subject line, and suspends the ticket.

    Thus, for anyone who is using Zendesk as a helpdesk, none of your users can forward any broken emails or system-generated emails into Zendesk without them being captured by the suspended tickets.

    On top of this travesty, the "digest" emails for Suspended tickets don't actually have the subject of the suspended ticket in the subject line, so you have to dig through these.

    Every spam filtering system I've ever used (and as a sysadmin I've used a lot) has at at least basic options to whitelist email addresses, domains, or subject lines, yet the Suspended tickets has none of this.

    Finally, all of this would be superfluous with a simple change to simply disable notification emails being emitted for any tickets marked as suspended, but leaving them available as normal tickets in the normal zendesk views. This would allow people to customize their zendesk views to filter out "suspended" tickets from their views if they want, or allow them to see the suspended tickets in their views (so they don't miss them), but would avoid any ticket loops by having the email notifications disabled for the suspended tickets until they are unsuspended.

  • Rio Sevilla - Florius

    Hello Zendesk Team,

    Is there any update to this request? I've checked ShredderPro in the marketplace, but to me, this feature request should not have to come from a 3rd-party service.

    We would appreciate any updates that you can provide.

  • Matt Druey

    Very disappointed to see that ZenDesk has yet to give us control over the Supended tickets. Shredder Pro has stopped working for crutial emails that our team needs to process.

    We should not have to rely on a 3rd party application to automatically recover suspended tickets.

    It has been an issue since is now late 2022 and we are still dealing with this.

  • Kalle Almqvist


    I just started using Zendesk and want a way to edit the rules for suspending emails. For example it could be useful for the helpdesk to know that the user is on vacation, which they wont know if "out of office" emails are automatically suspended. 

    I also find it suspending emails for no good reason. 

  • Andy M.

    We'd like to share our support to better manage which incoming emails are flagged for suspension (blacklisted), vs which incoming emails are approved to generate new tickets (whitelisted). We have some internal systems integrated with ZenDesk. We do want to allow our internal systems to send emails to ZenDesk to generate new tickets, but we need the ability to suspend some incoming emails using keywords in subject/description from the same internal system to avoid creating duplicate tickets. 

    Currently ZenDesk only allows to block an incoming email domain, which would block all incoming emails. This is an all or nothing approach. This makes its practically impossible when attempting to integrate systems through email communication; especially when the other system doesnt offer an API solution. 

    ZenDesk enabling the ability to manage the blacklist/whitelist suspension rules using keywords would open the possibilities of further integrating thirdparty solutions and creating automation.

  • Jason Hiller

    This should also be considered for inflammatory language when the spam filter misses content


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