Agent "Total Online Time" reporting.


  • Brightech Customer Support

    Zendesk, please arrange for this metric to be able to be gathered and reported on, asap. It is extremely important for monitoring the simple but important stats of:

    1) How long agents were Online on phones each day (to be able to be used to to compare with their clocked-in times via our time clocks)

    2) How long agents are actually "Online" on phones vs. just ticking the "Away" button and slacking off. 

    This should have been one of the very first things you built into your Talk reporting, so that we can keep on top of our agents' commitment to phone availability. At the very least, it should be put at the top of your to-do list now please.

  • Steve Ross

    I agree with all the previous comments and believe this is the 2nd or 3rd thread that I've commented on about this. We've been looking for this for well over a year before Explore was even around.

    Until recently, the best chance you had to get a number was to 'screen scrape' the Talk Dashboard just before midnight (or after COB for call centers that closed) you would then have "Online Time" and know that it was a total of Available Time + Talk TIme + Wrap Up Time + Conf Time, and everything else was "Offline Time" and therefore unavailable to help a customer.

    When the new "Away" status was introduced we saw an immediate spike in the numbers, we knew something was different. "Online Time" now included "Away" time as well as all the previous times, however, there was not a new column added in the dashboard to quickly see or "scrape" that time off so we could calculate it. 

    Ideally, we need to be able to see  Offline/Away time so we can count that as unproductive time towards phone customers, and we need to see everything else as productive time.

    I also agree that multiple reason codes, or better yet, a simple ability to customize our 'unavailable' codes would be a huge benefit. Codes available in past lives included "break", "lunch", "meeting", "coaching", "training", "away". Once we get those, having thresholds available in the dashboard would be the next step to helping us get a global view of what is happening in the minute. 

  • Trent Blakeley

    I completely agree and find a necessity for creating productivity reports to see how productive and efficient an employee is. 

  • Trent Blakeley

    Hi Nicole,

    I apologize for the late response.  In regards to your question a few weeks back I define productivity by time servicing a customer vs other things, like research, break, excess email/chat time, time in codes for those when not actively servicing a customer. 

    I would like to see in the future other codes for chat, email, we will use away as break.  I think a meeting code would be nice to see how long an employee is spending in meetings, as well as an admin code would be nice as well for those issues that may take longer than 15 minutes to research and for miscellaneous projects assigned.  


  • Jason Martin

    Hi Nicole,

    Couple things I would really like to see in regards to this is a count and duration of when agents go into 'away' as there is currently no way to track this. I fear that we may have some agents that are going into 'away' status to lower their ACW and with no way of properly tracking this, it is leaving a huge gap in reporting needs.

  • David Garceau

    I was at the Zendesk Showcase in Dallas today and had a conversation with Mark Woolen and Martin Doettling about this topic. Martin said that it was definitely a known concern and that it was on their radar screen to be made available in Explore but I didn't get much of a timeline as to when that might be.

  • Tom Skjønsberg

    We need this for chat as well. I can use the CSV files from chat analytics to get the time spent in different statuses, but the whole point of having Explore is to have all the metrics in an easy to use dashboard for reporting. Really hoping this will be available soon.

  • Victoria

    I also really want this information!  This is quite basic information within the Customer Services operation management arena.  When can we expect to get this?  

    We also need more state options - and ideally the ability to customise these to our own businesses. 

    Can you update us on the plans please?

  • Niels

    A +1 from my side as well; would like to have a simple metric of "hours online" or "available" in Support

  • Jane Pejanovic

    +1 here as well. We really need it in order to determine total online hours.

  • Susana Zambrana

    +1 We are having a lot of issues trying to figure this out too. If you could prioritize it, it'd be wonderful!

  • Bryce Radick

    Really surprised this isn't available - online Talk agents work on emails at a completely different rate than offline Talk agents. Without this metric there's no way to compare someone who's never on phones to someone who is

  • Chris Bulin
    Community Moderator

    We are doing a coverage experiment now for phones and one of the metrics we wanted to use was time online (for talk and chat would be ideal, but at the very least for talk). It's used in conjunction with # tickets per channel, and % of tickets for each team member to determine where coaching needs to be done and what we can do to help comfort levels with phone/chat.

  • Andrew Burns

    This is my number one feature request for Zendesk.

    We also have to screenshot this data every evening which is not ideal.

  • Kim Sillery

    absolutely agree this is a MUST have.  In order to hold our agents accountable for how they spend their time we need to be able to report on these metrics.   This data exists and we would like to be able to pull reports around this data.  I need to be able to create something that can easily be made into a report or a dashboard to share with my leadership team. 

    I agree that getting the information daily from the API in JSON format - would take a lot of manual work to then compile that data into a format that easy to read and share. 

  • Tim van den Akker

    also +1 from my side, really need this metric to validate my agents online vs offline time. Also would like to see if we have agents available 24/7 -> so if we tell our customers to be available 24/7, is there always at least 1 agent online to meet the service levels. 

  • Stefan Diasti

    With the impacts of COVID-19 requiring our team to work from home, this is even more of a necessity to run our business. It is mind boggling that Zendesk has sat on this for so long without any response or release to address a fundamental need that their customers have clearly outlined and indicated as critical. 

  • Vincent Dollet
    Zendesk Product Manager

    Dear all,

    Apologies for the belated update on this thread. 

    We do understand the importance to enable you to report on agent status & activity across all products (Support, Talk and Chat). We are looking into the best way to address this critical need - however I do not have an ETA at this stage.

    We'll share more information as soon as we can.

    Many thanks for your continued patience,

    Kind regards


  • Tina Gass

    I agree.  We are also in need of this metric.  It helps to asses full agent productivity as well as validation for payroll and attendance purposes.  Having a way to measure all online time is critical please.  Thank you!

  • Ryousuke Kagawa

    Agreed that this is important for measuring agents' productivity. We want to use these metrics to make sure that our agents are online for the appropriate amount of time in any given date range. You can monitor this using the dashboard in Talk, but only for the current day.

  • BJ

    This is a report we're also looking for within Explore. More specifically, I'd like to know what time an agent logged on each day, how many hours they were available, away or offline. The ability to either dial in per day, per week, or per month.

    Is this a feature we could expect anytime soon or will it be years out?

  • Greer Davis

    We'd like to use this similarly to others who've posted here, as well as tracking "if we missed a call, who (if anyone) was online at the time? Do we need to staff up if we're missing calls?

  • Brad Taylor

    I'm still uncertain how this doesn't exist in a historical setting anywhere. 

    Now's the time to add it. I'm tired of having to screenshot the talk dashboard every night to get available time + talk time + wrap time to get some sort of measurement of adherence

    coming from an avaya setting, this is basic info that you want 101.

  • Victoria

    Completely agree Brad - This data must be in there somewhere, and having to use a manual method like this is very outdated (Not to mention inefficient and with room for error) when the platform does so much cool stuff. 

     Zendesk - where is this in your priorities? 

  • Jessica Rosado

    +1 This is a big blocker for us, I am having issues with people being logged in when they are supposed to be and have no way run a report to track this. 

  • Justin

    +1 -- Can we get an update on this feature request? This seems like something that should be reportable in Explore....

  • Brad Taylor

    any updates from devs? 

    or is it because they want us to use tymeshift so they dont have built in storage of this data?


  • Maria Sampogna

    I would love an update, as well. This reporting is essential for our team.

  • Myush Kerai

    Also interested in this. Do we have any updates?

  • Jenniffer Luzuriaga

    +1 I agree it is very important for us to allow agent to see their Away time via a Metric in Explore


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