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Tickets left open after "successfull" Answer Bot suggestion

Answered


Posted Jan 04, 2022

Hi everyone

I hope I'm not duplicating a question already asked here but I've spent the last hour or so searching and can't find anything that helps me.

We recently introduced Answer Bot into our Help Desk and while it's been a huge help, it has thrown up a bit of an issue - essentially, when AB fires on a submitted ticket and, suggests at least one correct article, we regularly don't get any further response from the requester. In some cases, we can see they have viewed the relevant article(s), in some, they haven't viewed any articles but we know that at least one contains the answer. I'm just wondering how other people deal with this scenario?

Our current thinking is to create a trigger that goes off a few hours after the AB suggestions are shared and attempt to elicit a response. I'm concerned, though, that this solution is tip-toeing close to something akin to spamming, with a second automated reply and potentially still no resolution for anyone. Our alternative starts to negate the benefits we are already feeling with the introduction of AB though as it would require more manual intervention on the part of support agents. Albeit, not as much as answering each ticket manually but still, something we would rather avoid. 

Ultimately, the solution would be improved requester behaviour in relation to acknowledging AB suggestions and indicating their relevance or lack thereof. We all know though, that such behaviour changes will take time and may never get where we need them to be so I'm hoping some others can share their experiences - and even solutions - for similar situations. 

Thanks in advance


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3 comments

Hi Emmet -
 
For visibility, I've moved your question to our "Troubleshooting and Q&A" topic.

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Hi Dave, 

No problem - thanks for tidying that up for me and apologies for posting in the wrong topic. I was 100% sure if "Tips & Tricks" was the right place for it myself, to be honest.  

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Jacob the Moderator

Zendesk LuminaryCommunity Moderator

Hi Emmet,

You bring up some good points. It has been a while since I've worked with Answer Bot, but I recall the need to set up an automation that would check if their issue had indeed been resolved. We did this by congratulating them on self-solving and also letting them know that they could reply back if they still had anything they needed help with.

We relied on the Answer Bot tags to target the ab_resolved tickets.

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