Attribute all trigger-based internal notes to system user and not assignee



Data ultimo post: 04 apr 2025

Hi, we’ve started using internal notes in triggers. Currently, these updates appear under the assigned agent’s name, even though they are generated automatically. This causes two key issues:

  1. Confusion for agents
    It's misleading when updates appear as if written by the agent. Adding a note that it’s automated doesn’t help. These should be attributed to a system user instead.
  2. Inaccurate reporting
    Reports can’t distinguish between agent-written notes and trigger-based ones. This breaks performance reports and misrepresents actual agent activity.

This behavior may also violate GDPR, as it falsely attributes actions to individuals and compromises transparency and data accuracy.

 

I request that internal notes created by triggers be shown as coming from the system user, not the agent.


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