After you have submitted a ticket, you can change a public comment to private by making it an internal note. Everyone who has access to the ticket, including anyone copied on a ticket, can see public comments but only agents can see private comments.
Agents and admins can change any comments from public to private. When you change a public comment to private, you cannot make it public again. Additionally, the comment will no longer be visible to end users in tickets or the web portal.
- Open the ticket that contains the comment you want to change.
- Click Conversation in the comments section, and select Events from the drop-down menu.
The ticket's events and notifications are displayed.
- Under the comment you want to change, click Make this comment an internal note.
- Click Yes, convert to an internal note.
An new event is added to the ticket indicating that the comment was changed from public to private.
For more information about how attachments to private comments are handled, see About adding attachments to private comments.
3 Comments
To confirm, if an accidentally sent "public reply" is successfully converted to an "internal note" by using the "Make this comment an internal note" feature, will the customer or person why submitted the customer service request see the accidental message?
Hi Melinda,
Thank you for reaching out to Zendesk Support.
In regards to your concern, the comment that was changed from public to private won't be visible to the requester as long as the changes were made as soon as possible. If the agent didn't immediately change it into an internal comment, the end-user will have time to read the following email.
Thank you!
Regards,
DJ Buenavista Jr. |
Customer Advocacy Specialist | Support@Zendesk.com
If the change (convert to internal note) was made at a later time, I understand that it will no longer be visible to end-users in tickets or the web portal but will it recall the email that was already sent to the requester just in case it was not read yet?
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