Merging tickets Follow

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24 comments

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    Nicolas Parada (Edited )

    Hi,

    when an agents belongs to multiple groups (such as FR, EN, PL...with FR as default) , how is the system deciding in which group to close the ticket into when merging ?

    It seems to be random for our account and does not follow the default assignment group set up on agent's profile.

    Thanks for your help.

  • Avatar
    Colin Piper

    Nicolas, whilst an Agent can be part of several Groups, a ticket can only belong to one Group therefore when any action that occurs to that ticket the Group is known already and does not need to be calculated.

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    Nicolas Parada

    Ok meaning, if a ticket 1 is created within EN group but is merged with a FR group ticket 2, ticket 1 will be closed under EN/agent's name.

    Can we workaround this by assigning ticket 1 to FR group 1st so it gets merged within FR group?

  • Avatar
    Colin Piper

    At least things are happening as expected then which is good in general although does not help you. Unfortunately what you want to happen requires either you develop your own app to merge the tickets or your agents will have to go through multiple steps. Sorry.

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    Nicolas Parada

    No worries, that clarifies the expected behavior, that is the most important thing.
    Thanks again for the answer

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    Tom H.

    When I merge Ticket B into Ticket A, the content of Ticket B appears as an added comment from me in Ticket A. I'd rather that the comment appear in Ticket A from the person who originally sent Ticket B instead of myself because it causes confusion with others involved in that ticket. It's not really clear that Ticket B was actually from someone else and not me, except for the line at the top off the comment saying so.

    Is there a way to make the merged ticket appear as a comment from the author of that merged ticket and not the agent who did the merge?

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    Justin Smith

    Hey Tom,

    While I do agree with you that this would be a helpful feature to have given the nature of ticket merging, sadly I don't know any way to align the merging process with the original user who made the first post. I believe that the logic behind the merge is such so that the Requesters on the ticket know it was the agent who made the action, but I could logically see arguments made for your use case. If there is not already a post on our product feedback boards, I'd suggest making one there about this concern to see if there are any other users looking for this sort of feature.

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    Chris Dunphy

    When tickets are merged, the ticket being merged is closed.  There is no regard for Required fields.  Is there any way to modify the merger or closure to only take place once all Required fields are completed?

    thanks.

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    Gabriel Manlapig

    Hi Chris,

    Unfortunately there isn't a way for a merge to be intercepted when required ticket fields are not filled out. There isn't a functionality built in the product to do this. The reason why tickets can be merged is to prevent to work on to identical customer requests. If the issues are identical there is no need to fill in ticket fields in two tickets. You can just fill in the ticket fields of one ticket.

    I've taken a look and found the following related discussions about the functionality you are looking for: 

    https://support.zendesk.com/hc/en-us/community/posts/203429786-sync-ticket-fields-when-merging-tickets

    I'd also recommend subscribing to the article so you'll be updated with any further comments. We truly value customer feedback and your voice and votes in the forums help influence future Zendesk functionality.

    I hope this answer your question.

  • Avatar
    Dmitri Anikejev

    Hi,

    Does anyone know if it is possible to restrict merging if some required fields (of ticket to be merged) are not filled in? Because of that issue we have quite some tickets with empty priority field. 

    Thank you in advance. 

  • Avatar
    Amie Brennan

    Hi Dmitri,

    I've checked on this for you and at present there isn't any way you can restricting the merging criteria like what you are looking for.

    If the tickets are still in an active state you could like at using triggers or automation's to achieve updating the priority on those tickets as needed.

    Hope this helps. :)

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    Helvijs Vigners

    Hi, Is there a way after merging two tickets to make sure the SLA of the ticket I merge into stays even though a public notification of merging has happened.

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    Dennis Lynn (Edited )

    Hey Helvijs, 

    You could potentially merge the ticket and not send the merge comment as a public comment, if you wanted? An internal comment would not impact the Next Reply time SLA. You could then have the agents make a mention of the ticket merging separately in their next reply. Barring that, there really isn't a way to force the SLA timer to ignore the public comment you made when determining next reply time SLA adherence. 

    I hope that helps. Good luck!

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    Helvijs Vigners

    Thanks Dennis! :) I gathered that would be the only workaround.

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    Dennis Lynn

    My pleasure, Helvigs! 

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    Claire Garrett

    Guys,

    I am merging tickets when a customer contacts us via a public wall post which we respond to publicly asking them to private message us which is what then creates the second ticket. When I report on the number of complaints received each week, the original ticket is counted and so if the merged ticket. As these two tickets relate to the same issue, I need them to count as just one on the report. How can I get around this?

    Many thanks,

    Claire

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    Jessie Schutz

    Hey Claire!

    When you merge two tickets, the one that's closed get a closed_by_merge tag. You should be able to edit your report to exclude tickets with that tag. That should take care of the problem!

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    Jo Herbert

    Hi 

     

    I have just merge 2 existing tickets. But only the last comment from the ticket I merge from went in to the ticket I was merging to. 

    How do I get the whole ticket to merge over?

    Thanks

  • Avatar
    Jessie Schutz

    Hi Jo!

    It's not possible to merge all the comments from the merged ticket into the target ticket; there's a link in the target ticket that allows you to view the comments on the merged ticket, so that information is still accessible; just not all in one place.

    The only way you'd be able to get the comments from the closed ticket into the active ticket would be manually - either copy/pasting, or taking/attaching screenshots. Can you give me more information about why you would need everything moved over?

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    Quinn Souther

    Hi Jessie!

    I scanned the few pages in this thread but couldn't find if it was asked already, but is there an option to configure hotkeys to open the ticket merging overlay? That is, setting up a mini-workflow that goes:

    1. Select ticket with checkbox
    2. Copy hash number of ticket to merge it into
    3. [hotkey!]
    4. Overlay comes up where you can paste in the ticket number

    This would save a little bit of the jumping-around that one has to do in the GUI; if it's not an option yet, I would love to see it added, or find a way to rig up a custom hotkey setup to do it.

     

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    Alicia Barrett

    Is there a way to merge tickets without notifying the Requester?

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    Nicole Relyea

    Hey Alicia - 

    Welcome to the Zendesk Community! 

    The answer to your question depends on whether the requester is an agent or not. 

    If the requester is NOT an agent, you should have an option to make the merge comment private when you select merge. 

    If the requester IS an agent, you would need to disable your triggers in order to avoid notifying the requester. 

    Let us know if you have further questions. Have a great day!

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    Deborah Lewis

    Is there a way to change the default text when merging tickets? A lot of our customers get irked when they see the word "Closed" in the merge message.

  • Avatar
    Nicole Relyea

    Hi Deborah - 

    Since the original ticket is being closed in the system, I don't think there's a way to change it. But, I am looking into it to see if there's something that can be done and will let you know if I discover a clever solution. 

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