Tiggers/Automation-based Notifications: Workaround for posting comment in ticket
Posted Mar 13, 2020
Problem: When you use a trigger or automation to fire a notification, it is only possible to see the notification in Events - the notification is not appended as a comment to the ticket. This creates agent confusion, since they cannot readily see what notification the requester received in the ticket thread.
Workaround solution:
If you set the ticket to close upon firing a notification with a trigger or automation, when the requester responds to the ticket, the original notification sent by trigger is appended to the follow-up ticket as an internal note. From there, the ticket can resume in a back-and-forth thread as normal. so, we have every auto-sent notification close the ticket when it sends, so that agents can see what was sent to the requester when they respond.
Here's an example of what I mean (image censored for business confidentiality purposes) -
- We have a trigger set up to auto-fire a text notification to certain voicemail tickets. Thie trigger sets the ticket to close upon firing the notification.
- This notification does not appear as a comment on the original, closed ticket that it is sent upon.
- When the requester responds, this is the new ticket that enters the queue, that the agent can then work from with the context of the auto-sent notification as an internal note. while this use-case is text, it also works for email:
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