Accessing your views of tickets

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23 Comments

  • Mary Paez

    Hi Jennifer,

    Our customers are asking for a way to export a list of all the tickets they have (or portion thereof).  Is there a way to do this?

     

     

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  • Jessie Schutz
    Zendesk Team Member

    Hi Mary!

    There isn't any in-built functionality that allows users to do this. But if you have an active Help Center they can log in there to see their own tickets and the tickets from their Organization, provided your permissions are set so that they can view them.

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  • Mary Paez

    Hi Jessie,

    I know from customer and Agent feedback, the ability to export from various reports in ZD is very helpful so data can be masaged as needed.  I hope ZD will consider adding this to UIs in the future.  Thank you.

    1
  • Dan McAfee

    Similar to Mary's question from a year ago. Is there a way to Export all tickets and get the "Description" field details out? It's a system field. I'd call it the body of the ticket. 

    Wanting to do some more advanced reporting and I'm wondering if there's a method of getting that info out somehow.

    Thanks

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  • Brett Bowser
    Zendesk Community Team

    Hey Dan,

    You have a couple of options available for exporting your ticket data as mentioned in the following article: Ticket Export Options

    If you're on the Professional or Enterprise plan, the easiest option would be Exporting data to a JSON, CSV, or XML file (Professional and Enterprise)

    Hope this helps!

    1
  • Dan McAfee

    I attempted to download the full XML file and it's a really large file approximately 2 Gig in size and it won't open - it keeps crashing on open attempt.

    Is there a particular program to open it with or is there a way to get a portion of the file? I think I'm getting back to 2011 with the full and don't really need back that far. I'd be happy with 12-24 mths.

    I've tried Word, Notepad and Excel. Ideally we've be able to open it or get it to a CSV file.

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  • Dan McAfee

    Hoping to get a response on my follow up question. I'm stuck otherwise. Thanks!

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  • Brett Bowser
    Zendesk Community Team

    Hey Dan,

    It looks like we missed your previous response so I do apologize for that. You should be able to export to a JSON file which will actually allow for you to select a date range. Screenshot below:

    Additionally, you may be able to find an XML to CSV converter online that may also help with getting the information in the format you're looking for.

    Let me know if you continue to experience issues on your end.

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  • AJ Hong

    I wasn't able to probe into the product request about having more than 12 views show at once in the left panel. What is the status on this? Did it ever get implemented? If not, is it on the near term roadmap?

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  • Nicole Saunders
    Zendesk Community Team

    Hi AJ, 

    We have not increased the number of views that can be included on the left-hand panel, and it is not on the roadmap for this quarter. There are some significant issues with increasing the number of views for all users, so the team is considering different ways to solve for the challenges that the limited number presents. 

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  • Allen Guthier

    This is a long-standing feature request and would be very helpful.  I would be nice to have three separate sections/tabs for Global Views, Team Views, and Your Views.  Or, as on the Views Administration page, there could be a filter for each type.  As a manager, I would like to create a Team View and ensure that it's easily accessible for all of my team members.  But since there is a limit of only 12 views on the left-hand navigation menu, the "global" views occupy all 12 slots, so there are none left for my team's Team Views.

    Interestingly, the Zendesk mobile app does a great job of allowing users to customize which views are visible. You can simply check or uncheck which views you want shown using the Edit Views feature.

    Is there a private beta ongoing where we could provide feedback to your product team?

    2
  • Jaclyn Ruby

    This is a major pain point for our team as well. We also added a feature request for a hierarchy of views (ie subviews to be able to drill down more)? 

    Our team would also love to beta any new features related to views.

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  • Devan - Community Manager
    Zendesk Community Team

    Hello Jaclyn Ruby,

    Appreciate you letting us know that this product limitation is impacting your team, and I'll be sure to pass this along to our product team. For staying up to date on beta testing opportunities, I would recommend subscribing to our Upcoming Beta page.

    Best regards.

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  • Tom

    Some of you might have a need for categorized Views if that's the case >>>

    I have described the View categorization (subviews, dropdown view) in detail and explained the benefits of it.
     
    Please visit my article (below) and vote for it if you think that it would be beneficial for you too!
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  • Melody Quinn

    Is it possible to limit who has access to the suspended ticket view? 

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  • Nicole Saunders
    Zendesk Community Team

    Hi Melody -

    The suspended ticket view is a default part of Zendesk Support and will be shown to administrators and any agent with access to all tickets in your account and currently, there's no setting on support to restrict the view to a certain group of agents/ admin.

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  • Amanda Gunn

    Hi,

    Is the suspended ad delete ticket views new default views? I am getting agents reporting that these are new to their listing. They cannot see the tickets in each view, but they see the view now and the count. These agents don't have access to all tickets only tickets in their groups.

    Thanks,

    Amanda

    1
  • Sydney Neubauer

    Amanda Gunn I created a ticket with Zendesk and they have confirmed they have an open "Problem" ticket with their developer team.

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  • Brett Bowser
    Zendesk Community Team

    @Sydney and Amanda, looks like our developers made some adjustments on their end to remedy this issue. Can you confirm if non-admins can see the suspended tickets views?

    Let me know!

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  • Sydney Neubauer

    Brett Bowser it looks like the issue has been resolved. Thank you!

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  • Brett Bowser
    Zendesk Community Team

    Excellent. Thanks for letting me know Sydney!

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  • Perle Ceccomori

    Hello, 

    I am trying to add views or modify a view on my zendesk support but everytime I save, I receive a message error "Could not save your "Unsolved ticket" view" or something according to the name of the view. 

    Is it because of my current plan ? I am paying only for 1 agent. 

    Thanks 

     

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  • Cheeny Aban
    Zendesk Customer Advocate

    Hi Perle,

    Creating views to manage ticket workflow is available on the team plan onwards. I highly suggest that you check your subscription under Admin Center > Billing > Subscription to check your current plan.

     

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