Zendesk Talk call recording FAQ

Below are some frequently asked questions and answers on the call recording feature in Zendesk Talk. For more information on call recording, see Managing recording options in Zendesk Talk.

This article contains the following sections:

• Call recording basics
  • How can I turn off call recording?
  • What calls and parts of calls are recorded?
  • Are call recordings transcribed?
• Recording storage
  • Where are recordings stored?
  • Can I delete call recordings?
  • How long are recordings stored for?
• Call recording access and security
  • Who can access call recordings?
  • Can I pause call recordings?
  • Are end-users notified when calls are being recorded?

Call recording basics

How can I turn off call recordings?

You can only turn off call recording for individual phone numbers. This will include both outgoing and received calls for the phone number. You cannot turn off call recording for all phone numbers at the same time.

For instructions on disabling call recordings per phone number, see Configuring live call recording options.

What calls and parts of calls are recorded?

The portions of calls recorded include:

• Calls answered by an agent via the web browser or on an agent forwarding number
• Calls transferred to an external phone number by an agent
• Voicemails

The parts of calls not recorded include:

• On-hold time and time in queue
• Consultation time before transferring a call to another agent
• A call routed to IVR that then directs the call to a external phone number

Note: The length of a call recording will differ from the length of the overall phone call. The phone call length includes both recorded and non-recorded events.

Are call recordings transcribed?

Zendesk Talk does not natively transcribe the entire call recordings. Only voicemail recordings will be transcribed and included in a ticket. Voicemail transcription is only available for English and is enabled by default.

Recording storage

Where are call recordings stored?

Call recordings are encrypted at rest and stored in Twilio's United States data center, hosted by Amazon Web Services. Call recordings cannot be stored outside of the United States.

Can I delete recordings?

Recordings can be deleted either manually from individual tickets or automatically based on a set time limit. Deleted recordings cannot be recovered. If you select to automatically delete recordings, voicemail transcriptions will still remain in the associated tickets. When you select to automatically delete recordings, the schedule will apply retroactively and delete recordings.

Note: If you delete a Talk ticket, the included recording will be deleted as well.

For instructions on manually deleting recordings, see Deleting recordings from tickets. For instructions on deleting recordings based on a set time limit, see Automatically deleting recordings.

How long are call recordings stored?

There is no time limit for how long call recordings are stored. You can either select to manually delete recordings or to automatically delete them after a set time range. You cannot recover deleted recordings. For instructions on deleting recordings, see Deleting recordings.

Call recording access and security

Who can access call recordings?

Any agent with permission to tickets can access your call recordings. You can permit end-users to access live recordings in their requested tickets by enabling the New live call recordings are public setting in the Settings tab under Admin > Channel > Talk.

For more information, see Enabling Zendesk Talk and configuring general settings.

Can I pause call recordings?

Zendesk Talk does not currently permit you to pause and resume call recordings. If a customer is providing you with sensitive information, and does not want to be recorded, you can use apps available in the Marketplace to prevent the storage of sensitive payment information in your Zendesk Support account.

For example you can use apps like Intelligent Voice and Voicebase to automatically detect and redact credit card data from call recordings.

Are end-users notified when calls are being recorded?

Zendesk Talk's default greeting notifies end-users that they will be recorded; however, if you use a custom greeting, you will need to indicate that calls might be recorded. For outbound calls, your agents will need to inform end-users as part of their introduction.