After you give users access to Explore and define their role, you can choose which datasets they can view and change. This helps you secure your company information from unauthorized views or changes.
This article contains the following topics:
Understanding dataset permissions
By default, most of the Explore default datasets have read-only access permissions for all Explore users. However, custom datasets require an admin to grant users permission to see or edit it.
If an admin doesn’t grant a user permissions to a dataset, the user won't be able to create reports from it or see data from it in reports or dashboards, even when shared with them.
If an admin sets at least one dataset permission for another admin, the second admin gains all permissions to the dataset. Admins can also modify their own permissions.
Setting dataset permissions
To set dataset access for users
- In Explore, click the Settings icon (
) in the left sidebar. - On the Dataset access tab, click the User drop-down field and select the user you want to set dataset permissions for.
- For each dataset, set the following dataset permissions for the selected user:
-
Reports: Choose what users can do with reports that use the dataset:
- No access
- View, create, export
- View, create, export, save
- Create calculations: Select the checkbox to allow the user to create standard calculated metrics and attributes. This option isn’t available for users with the No access permission level.
- Clone dataset: Select the checkbox to allow the user to create a copy of the dataset. Default datasets and datasets owned by deleted users can’t be cloned. This option isn’t available for users with the No access permission level.
-
Reports: Choose what users can do with reports that use the dataset:
- Click Save.
