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We need a way to easily get a link to a ticket that we can share in other channels outside of Zendesk



Posted Jul 15, 2022

We used to be able to simply copy a ticket link, eg https://subdomain.zendesk.com/agent/tickets/1234 and share it with key stakeholders at customer sites (people who can view all the tickets in their organisation). This was extremely useful, as our key stakeholders like to have an overview of how we are managing support for them. Our customers are very big organisations, like universities, so there will be one or two key stakeholders at each customer who need an overview of things, and sometimes we need to be communicating about tickets outside of Zendesk with our stakeholders.

However, in the last month or so, Zendesk has changed its behaviour so that anyone who visits a link like https://subdomain.zendesk.com/agent/tickets/1234 gets sent immediately to our SSO which we use for our agents to access Zendesk. They used to get sent to the Zendesk signin page (if they weren't signed in), which was perfect behaviour! Now that they get sent to our SSO they are getting an error page from our SSO (gsuite). So this change in behaviour is a regression as far as we are concerned. We raised it with Zendesk support but they weren't able to provide a workaround other than manually editing a URL so that https://subdomain.zendesk.com/agent/tickets/1234 would become https://subdomain.zendesk.com/hc/requests/1234

UPDATE: We've since found a workaround: We've created a macro which inserts the link into a ticket comment from which we can then copy the link. The macro uses this text: https://YOUR-DOMAIN.zendesk.com/hc/requests/{{ticket.id}}

When using this workaround, be careful that Zendesk doesn't insert an invisible space at the end of the link inside the macro itself (it did that for us and it took us a while to figure out what was going wrong).


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Jahn

Zendesk LuminaryCommunity Moderator

I guess if the stakeholder are not agents/light agent in Zendesk they cannot really view the ticket directly like on this URL you have provided - https://subdomain.zendesk.com/agent/tickets/1234

Also they should be part of that group where the ticket belongs in order for them to view the ticket by accessing the direct URL.

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Yes, we give our key stakeholders the access level: "Can view tickets from user's org", which means they can view all the tickets for their university. We then discuss tickets with them at various weekly meetings etc, so need to be able to easily share links to tickets.

Since they are our customers, it would not be appropriate to make them Light Agents.

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