Using the Slack for Zendesk integration

Once the Slack for Zendesk Support integration has been installed and configured, users can create and comment on Zendesk Support tickets.

This article includes the following topics:

• Viewing ticket notifications in Slack
• Creating new Support tickets
• Viewing tickets created in Slack
• Commenting on existing tickets
• FAQ

Related articles:

• Understanding, installing, and configuring the Slack for Zendesk Support integration
• Using Slack in side conversations
• Using the Answer Bot for Slack integration

Viewing ticket notifications in Slack

When Zendesk ticket notification is enabled for a Slack channel, the integration posts a message to that channel with some basic information about the configuration:

After that, tickets matching the channel configuration appear in the channel:

In this notification, Slack users can see notifications when tickets are being created or updated. High-level ticket information is displayed in the nominated channel(s). Click the subject line or the ticket number (in the example above, the subject is Need help with my order) to open the ticket in the Zendesk Support interface.

Creating new Support tickets

Any user in your Slack workspace can create tickets in Zendesk Support. The ticket owner is automatically the Slack authenticated user.

You can create Support tickets directly from Slack, in two ways:

• Using the slash command /zendesk create_ticket, which allows you to create a ticket without an originating Slack message.
• Using a Slack action, which to converts a Slack message to a ticket

When a ticket is created by the Slack integration, the tag created_from_slack is automatically added to the ticket. This tag can be used to create views or business rules to assist with ticket workflow. See Viewing tickets created in Slack for more information.

To create a new Support ticket using the slash command

1. In the relevant channel, enter /zendesk create_ticket. A Create new ticket form opens.
   Note: This command will only work in channels connected to the Zendesk app.
2. Enter the following information:

   • Subject: A brief, descriptive subject for the ticket.

   • Requester: By default, the user submitting the ticket is selected as the requester. However, you can click and type in this field to display a searchable list of existing Slack users.

     

     Note: If an unrecognized user creates a Zendesk Support ticket in Slack, a new Zendesk Support end-user is created and assigned to them. Similarly, when an agent creates a ticket on behalf of someone else, they can select a requester from a list of existing Slack users, or choose to create a new end-user for them.
   • Assignee (optional): The name of the Zendesk group you want to assign this ticket to. You can click this field to display a list of groups (), or enter the name of the group you want to include as the assignee. As you type, you can select the assignee from the displayed list of matches.

     

   • Description: A more detailed description of the ticket. The information in this field is viewable by anyone with access to the ticket.
3. Click Submit. A ticket is created in Zendesk Support, and a notification is sent to the channel where it was created.

To create a Support ticket from a Slack message, using the Slack actions menu

Note: When tickets are created using this method, there is currently no option to assign it to a group or agent.

1. In the Slack channel, hover over the notification message to display the options.

   

2. Click the More actions icon () to display the message actions.

   

3. Select Create a ticket.
4. In the Create new ticket form, enter a subject, requester, assignee (optional), and description for the ticket.

   

   The Description field will be pre-populated with the text of the Slack message you're using to create the ticket. You can leave it as is, or edit the text.

5. Click Submit. The ticket is created in Support, and is added as a reply to the Slack thread with the Zendesk metadata (ticket number, status, priority, and date/time), included.

   

Note: Single channel guests do not have access to several commands. To gain access, they must be assigned as a multi- channel guest and have access granted. This is a limitation set by Slack workspaces for guest usage permission limitations. For more information on granting guests access, see Manage app installation settings for your workspace.

Viewing tickets created in Slack

To filter tickets created by the Slack integration, you can leverage a tag that is automatically added to the ticket: created_from_slack.

To do that, a new view can be created in Zendesk Support that filters tickets based on tags.

For more information on creating views, see Adding views.

Commenting on existing tickets

You can add an internal note (also called a private comment) to an existing ticket in Slack, from the ticket's notification thread. Only other Zendesk agents can view a ticket's internal notes. By default, comments are attributed to the user who authenticated the integration.

You can add a comment directly from the original ticket notification, or by replying to the notification in Slack and converting that to a comment.

To add a comment to a ticket from the original notification

1. In the channel where the notification was received, hover over the notification message to display the options.
2. Click the More actions icon () to display the message actions.
3. Click Add as internal note.
4. In the Add as internal note form, enter a description for the ticket.

   

   The Ticket number field is pre-populated with the ticket number. The Internal note field is pre-populated with the initial ticket description. You can add to this description, or delete and replace it.

5. Click Submit. An internal note is added to the Zendesk Support ticket, and a new notification is added to the original notification thread.

To add a comment to a ticket from a reply

1. Reply to the ticket notification in Slack.
2. Hover over the reply to display the options.
3. Click the More actions icon () to display the message actions.
4. Click Add as internal note.
5. In the Add as internal note form, enter the ticket number and description for the ticket.

   

   The Internal note field is pre-populated with the text of the reply. You can add to this description, edit it, or delete and replace it.

6. Click Submit. An internal note is added to the Zendesk Support ticket and attributed to the integration's authenticator, and a new notification is added to the original notification thread.

FAQ

This FAQ covers the following questions about using the Slack for Zendesk Support integration.

Why is the requester field on tickets created via the integration always set to the person who installed the integration?

Slack users are not required to be an agent in Zendesk Support. So, all Zendesk actions performed in Slack are attributed to the Zendesk user that authenticated to Zendesk during the installation process.

Can attachments be included in the ticket notification in Slack?

Comment attachments aren't currently included in the notification in Slack, but light agents can click on the ticket link to see them in Zendesk. Inline images and image links included in the comment are posted to Slack.

Can I close tickets from Slack?

You cannot currently close tickets using Slack.

Can I edit ticket fields in Slack?

You cannot currently edit ticket fields in Slack, but they can be edited from your Zendesk Support account.

If I create a new ticket from Slack, can other users on the channel see it?

Anyone on the channel can see the created tickets.

Can I create a ticket in a direct conversation with the Zendesk app and will other users see it?

Yes, you can. The notification is posted back to you. Other channels on your Slack account may be configured to receive ticket notifications and could also see your ticket notification.

Can I assign a ticket to a Zendesk User instead of a Group?

No, the integration only allows for tickets to be assigned to a Group.