Tags are words, or combinations of words, you can use to add more context to tickets (see About tags). Manual ticket tagging is enabled by default, but automatic ticket tagging is not. With manual ticket tagging, agents can add and edit tags on tickets. With automatic ticket tagging, Zendesk Support scans incoming ticket descriptions and adds tags that match. You must be an administrator to enable and disable ticket tagging.
This article contains the following sections:
Disabling manual ticket tagging
Manual ticket tagging is enabled by default. You can turn off manual tagging if you'd like. You might do this if you rely solely on automatic tagging or if you simply don't use tags. When you disable manual tagging, the Tags field does not appear on new tickets.
To disable manual ticket tagging
- Click the Admin icon (
) in the sidebar, then select Settings > Tickets. - In the Tags section of the settings tab, deselect the Enable tags on tickets option.
- Click Save Changes.
If you disable this setting, any existing tags, that were applied to tickets will remain, but you cannot add new tags.
Enabling and disabling automatic ticket tagging
If you enable automatic ticket tagging, Zendesk Support scans new incoming ticket descriptions looking for words longer than two characters and then compares those words to tags that have already been used. The top three matches are added to the ticket. You can then use those tags in your business rules to, for example, automatically route tickets to specific groups or agents.
Tags are only automatically added to tickets that come from end-users via the ticket channels. Tags will not be added if an agent submits a ticket from within Support.
- Click the Admin icon () in the sidebar, then select Settings > Tickets.
- In the Tags section of the settings tab, select the Enable automatic ticket tagging option.
- Click Save Changes.
- Click the Admin icon () in the sidebar, then select Settings > Tickets.
- In the Tags section of the settings tab, deselect the Enable automatic ticket tagging option.
If you disable automatic tagging, you can still add tags manually.
11 Comments
I have a question. I made sure to turn off the "Enable automatic ticket tagging," but it still creates tags from drop-down menus at the Contact Us form. Do you know how to turn this automatic tagging off?
Thank you.
Hi Dae,
Automatic ticket tagging will not account for drop-down field tags. Custom drop-down fields must have tags associated with their values which you can actually set on your own when creating these fields. Automatic ticket tagging will account for tickets that get tagged based on the content within the ticket.
You can find more information in our Understanding tags and ticket fields article which I've attached.
I hope this helps!
Then, I'll ask you differently. How do I stop these tags created by the custom drop-down fields automatically adding tags in tickets? I set macros to delete these tags created by the custom drop-down fields, but they are still automatically created somehow. I also read the the article you recommended, but it does not answer my question. Thank you for your answer in advance.
Hey Dae,
The custom drop-down fields will continue to add these tags to these tickets. As long as those options are selected within the drop-down field the tag associated with that value will be applied to that ticket. Unfortunately using a macro to delete those tags will not work here since the drop-down field value is still selected in the ticket.
As mentioned in our Understanding custom ticket fields in business rules and views article you must have a tag for each field option.
Apologies for not being able to provide another alternative for you :-/
I can certainly pass this feedback over to the appropriate team if the option of removing tags from drop-down fields is something you're interested in.
Let me know!
Hi,
I have a question as well- does automatic ticket tagging apply also to talk and chat tickets?
Thank you in advance,
Mari
Hi Mari-Liis,
Automatic ticket tagging should work with any end-user created tickets. This would include Talk and Chat tickets as well.
Let me know if you have any other questions.
Cheers!
Hi,
Is there any setting to prevent the creation of new tags by agents in Support and/or Chat?
Hey Andrei,
The Tag Locker app should allow you to restrict agents from creating new tags. I would recommend installing that app to see if that's what you're looking for.
Cheers!
Hi Brett,
Thank you! Will try this app.
I've enabled automatic ticket tagging on our helpdesk but have three questions:
1) I assume this will only apply for new tickets received from this point forward?
2) Is it possible to retrospectively create tags from previous tickets?
3) Is it also possible to create a list of words to ignore for tagging e.g. the, and, for which I'm guessing will get tagged as they are more than two characters?
Thanks!
Phil
Hello Phil,
Let me answer your questions in order:
1 - Yes, only ticket that are newly created.
2 - That is unfortunately not possible.
3 - unfortunately, this is not possible, Zendesk Support scans new incoming ticket descriptions looking for words longer than two characters and then compares those words to tags that have already been used. The top three matches are added to the ticket.
Hope it helps!
Please sign in to leave a comment.