This article describes how you can use self-service to migrate your social messaging channels to the improved social messaging experience in the Zendesk Agent Workspace. When you migrate your channels, you’ll get the full unified conversation experience provided by the agent workspace.
This migration article applies to all social messaging channels supported by the Zendesk Agent Workspace, except for Facebook Messenger and Twitter DM channels. To migrate these channels, see Migrating social messaging channels to the Zendesk Agent Workspace (Facebook Messenger, Twitter DM).
This article contains the following sections:
Migrating your channels
This section assumes you have not enabled the Agent Workspace in your account and your social messaging channels are currently configured in Support > Channel integrations or configured as Sunshine Conversations channels. Before you migrate, make sure you are familiar with the social messaging limitations in the Zendesk Agent Workspace. Also, make sure you are familiar with the types of accounts that can't migrate.
To migrate your channels
- Make sure your agents close all their current social messaging tickets.
- Follow the steps described in Migrating to the Zendesk Agent Workspace to migrate your account and enable the Zendesk Agent Workspace.
- In Admin Center, click the Channels icon ( ) in the left sidebar, then verify that your social messaging channels are migrated (if applicable).
After migration, WhatsApp, LINE, and WeChat channels appear in Admin Center. Sunshine Conversations channels remain in the Sunshine Conversations Admin Dashboard.
- Review the instructions in Social messaging tasks for administrators and perform the tasks as described in the article. It’s important that you:
- Enable Chat for each agent that will participate in social messaging conversations. Agents need Chat access and a Chat Agent or Chat Agent (limited) role to use social messaging in the Zendesk Agent Workspace.
- Organize your agents into groups.
- Update your channel settings in triggers, automations, and views. For more information, see Migrating triggers, automations, and views.
- Configure Chat routing, limits, and operating hours on the Chat dashboard. These settings control how social messages are routed to your agents.
- You don’t need to uninstall the Social Messaging or WhatsApp app.
Migrating triggers, automations, and views
In the standard Support agent interface, triggers, automations, and views can include a single social messaging option for the Channel is conditions and actions.
In the Zendesk Agent Workspace, when you add a Channel is condition or action, you can choose which social messaging channel you want to include. You can pick a specific social messaging channel or add multiple channels.
After migration, you need to update your Channel is conditions and actions in triggers, automations, and views to match the available options in the agent workspace. Making this change is important. If you don’t, your existing conditions and actions will not be recognized.
To update your conditions and actions
- Open the trigger, automation, or view you want to edit.
- Locate a Channel is condition or action. See example below.
- Change Channel is to a specific channel type. For example, LINE. See example below.
If you want to cover all social messaging channels, include a separate condition or action for each channel type.
- Save your changes.
- Repeat these steps for each Channel is condition or action you have in triggers, automations, and views.
After you’ve migrated your channels, refer to the following articles for more information:
- To learn more about the workspace, see Documentation resources for the Zendesk Agent Workspace.
- To learn more about how social messages work in the Zendesk Agent workspace, see Receiving and sending social messages.
- If you decide to disable the workspace, following the instructions in Disabling the Zendesk Agent Workspace.
Also, make sure your agents are aware of the following:
- The social messaging Notifier will not be available, instead agents can use ticket tabs and notifications lists in the agent workspace to monitor end-user activity.
- Social messages are marked by Via types in the conversation header. To give you better granularity, types are listed per channel. For example, WhatsApp.
- For channels that were configured in Support > Channel integrations:
- The Social Messaging Channel Info ticket field is not available for new social messaging tickets.
- The Social Messaging User Info field in end-user profiles is not available for new social messaging tickets.
- Tickets from social messaging channels do not have whatsapp_support and line_support tags added by default.
- The Integration account condition is not supported in triggers and automations.
- New tickets are created when your end users start a conversation over social messaging channels. A new end-user profile is created when an end user sends a message for the first time after migrating your social messaging channels to the Zendesk Agent Workspace.
Who can't migrate?
This section describes which accounts are not eligible for self-service migration.
- If you already enabled the Zendesk Agent Workspace before self-serve migration was available, you have to manually migrate your social messaging channels. Zendesk will contact you regarding help with this process.
If you want to include Facebook and Twitter DM channels in the Agent Workspace, see these articles: