Question
I want to be able to restrict agents so that they can only see tickets within their own groups. Is this possible?
Answer
There are two ways to implement such a workflow in your company.
- Build on main instance
Create different groups and make sure agents can only see the tickets assigned to their groups.
When you add agents to groups, define their privileges on their profile page. One of those privileges is called Access. This defines the agent's access to tickets. Select Tickets in agent's groups.
This solution keeps the admins under the same interface, managing all departments within the same account. However, each admin has access to data from all groups. In such a workflow, there is a lot of remediation and work to be done to keep the departments totally separated.
Finally, agents are treated as agents, which means that if the agent is the requester of a ticket of a different group, the system sends internal notes notifications for that ticket. Additionally, an agent is not able to request tickets through the Help Center because the ticket form is only available to end users.
- Build on two instances
To keep the sensitive data private without a lot of effort, purchase two different accounts. This solution makes it easier to change workflows in your instances.
Any SSO customization becomes more complicated because Active Directory needs to be connected to two instances.
If you need to share a ticket between two instances, set up a sharing agreement between both accounts. A sharing agreement grants another account permission to work on your tickets. For more information, see the article: Sharing tickets with other Zendesk Support accounts.
For related issues, see the articles listed below:
2 Comments
Is there anyway for me to prevent the account owner from seeing ticket request that come in via the email channel?
Thank you for reaching out to Zendesk Support.
In regards to your concern, you can disable the following trigger "Notify all agents of received requests" and enable only the "Notify group of assignment" to make sure that only agents that are assigned receive the email notification.
You need to make sure that there's only a specific group that receives specific incoming emails and that the selected default group is not selected when you edit the trigger, since the account owner will always belong to the default group.
Thank you!
Kind regards,
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