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Analyzing your Team Publishing activity



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Rob Stack

Zendesk Documentation Team

Edited Aug 27, 2024


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16 comments

Hi all, is there a way to see the number of articles that were both created and published? I'd like to get the number of articles created and published within a certain time period, and there doesn't appear to be a way to do this with the built-in variables listed above.

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Russell Chee

Zendesk Customer Care

Hey Lauren,
Thanks for reaching out, I hope you are doing well! When it comes to tracking both "articles created" and "articles published" within a certain period of time, you should be able to add them together by using a Result Metric Calculation. Alternatively you can create a calculated metric that uses both but you'll need to use an OR condition as these two metrics are actually looking at the same event attribute with different values, therefore the same attribute can't have both values at the same time. I hope this helps, let us know if you need anything else, take care!

Russell

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Thanks for your response @.... That's not quite what I meant, though; I should've been clearer. I'd like to know the explicit count of articles that were created & then published within the same time period. My goal is to get a total count of articles published during a time period and be able to splice that into "new" and "updated" buckets. I.e., new articles published + updated articles published = ALL published articles. There doesn't appear to be a way to find this in the native metrics or by using a calculated attribute or metric, due to the way these events are tracked. Perhaps I'm missing something though? Please advise, thanks so much!

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Russell Chee

Zendesk Customer Care

Hey Lauren,

Thanks so much for reaching back and clarifying a little bit more about what you are looking for. In your particular case, I have consulted our Explore team about this and they have mentioned that there may be a way to build this but it would involve using customised metrics. To set expectations, because this is a custom metric any troubleshooting around it is outside the scope of support that our Zendesk Advocates can provide.

Having said that, to do something like you have mentioned, you would copy the metrics for created and published articles, then create them as attributes whilst using the IF THEN ELSE function where you would replace [Event ID] with [Event - Timestamp]. From there, you would do a date_diff of the two attributes with your preferred time value.

Hopefully this gets you pointed in the right direction and all the best with building this!

Russell

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Hi @..., thanks so much for your response and suggestion. I'll give that a try! Really appreciate it.

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Lauren Ward  were you able to figure out the formula?  I'm looking to report the same metrics.  Would you be willing to share the formula?

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Could you tell me what’s going on in Zendesk analytics with “Articles created” and “Articles edited” versus “Articles published”? My Articles published number is greater than the sum of my Articles created and Articles edited. It seems like the numbers should add up. I have a fixed time-frame and am the only Agent selected.

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Is there a way where we can get the details of articles published by each team member using Team Dashboards?

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Could we get a more detailed definition of "articles edited"? If "articles created" is counting the action of adding a new article and saving it, and "articles published" counts the action of any article being published, does "edited" = the action of previously saved/published articles being edited and saved again, but NOT published? 

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Dane

Zendesk Engineering

Hi Leonardo,
 
Articles published can include any articles that has been unpublished and published will be counted again especially if you have additional attributes like Agent Name.
 
Hi Balasubramanian,
 
For the default Zendesk Guide > Team Publishing Dashboard you will only have the capability to filter specific Agent Names. However, you can create your own query for you use case. You can refer to Metrics and attributes for Zendesk Guide.
 

 
 

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Why can't you report this activity per group? Looking to create/manage a content creation/update SLA but there is no way to show the activity per group ('team')

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Christophe Tiraboschi

Zendesk Customer Care

Hi Chris,
 
Groups are more of a Support concept than a Guide one, so the Guide: Team Publishing dataset is not built this way.
As a workaround, you can create an attribute to break agents into different teams of your choosing. This grouped attribute would need to be computed from the Agent name attribute. 
You can find more information on how to proceed in this article:
 
I hope this helps!

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Can someone confirm if my interpretation of the following is correct?

  • Articles created: Number of new article drafts that have been started
  • Articles edited: Number of articles where changes were saved but not published (Does this only look at existing published or both published and draft articles?)
  • Articles published: How many draft articles were published (Does this also include existing published articles after a change was made?)

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Elaine

Zendesk Customer Care

Hi Bill,
 
Your interpretation is mostly correct:
 
  1. Articles created: This refers to the number of new article drafts that have been started. So, whenever a new article draft is initiated, it will be counted under "Articles created."
  2. Articles edited: This includes the number of articles where changes were saved but not published. It typically refers to existing published articles that have been edited. If changes are made to a published article and saved without being published, they would be included in this count. It does not include draft articles, only published ones.
  3. Articles published: This represents the number of draft articles that were published. It does not include existing published articles where changes were made. It specifically refers to new drafts that have been published for the first time.

    I hope that helps!

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Hi, is there a way of showing which agents have been assigned to review articles in Explore? The only thing I can see at the moment tells me who has assigned articles out (the sender, so to speak) but not who has been assigned to review (the receiver). I would have thought the latter is the more interesting info when it comes to monitoring review activities. Any suggestions how I could incorporate this into a report?

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Also interested to know the answer to Sabine's question above. The Translations assigned and Translation assignments metrics both count towards the person who assigned the article, not the assignee, which seems odd.

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