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Viewing and understanding SLA targets



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Lisa Kelly

Zendesk Documentation Team

Edited Aug 26, 2024


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29 comments

Hi, I'm stuck with SLA metrics in Explore, trying to get an overall SLA % for all targets over all tickets in a certain time frame. 

Researching this I ran upon this: period is oct-dec 2020 for one customer; There was 1 ticket still open on dec 31, all others were solved and closed. 
However, the metric 'Tickets with an active SLA policy' indicates 4. Even when I look at all recent tickets, there are only 2 in jan (one open, one solved). How can there be 4 tickets with an active SLA policy?
(cf this in the article: Note: When a ticket status is set to Solved, all SLA targets are considered met, and closed as a result.)

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Chandra Robrock

Most Helpful - 2021Community Moderator

Hi Harold! Would you mind elaborating a bit more on how you have this specific report setup?

I'm afraid I wasn't able to locate a built-in metric called 'Tickets with an active SLA policy' on my end. Are you perhaps referring to the 'Active SLA Tickets' metric, 'Active SLA Targets' metric,  'Active SLA Policies' metric, or something else?

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Hi, 

I'm sorry I didn't respond any sooner, I hoped it was just incidental.

But I just ran into this issue again. There's a ticket that has been closed in Nov 2020. According to Explore it still has one active SLA: Pausable Update Time. 
I use a metric called D_COUNT(Active SLA tickets) and selected 'Status of SLA target' to be null (this is also how I found some tickets that an agent created on behalf of the customer which didn't get any SLA targets).

 

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Chandra Robrock

Most Helpful - 2021Community Moderator

Hi Harold! According to Zendesk's help documentation, it says "Tickets set to Solved immediately fulfill all active SLA targets" so I'm not sure why you'd see an SLA Metric that was in a Closed Status without being able to inspect the ticket myself.

I'd recommend reaching out to Zendesk's Support team so that they can take a closer look at your Explore query and this particular Ticket ID for further assistance. 

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Hi ZD Community,

Apologies if this was asked or proposed already but would it be possible to add a third color for the SLA badges?

For example, it would be great to have the SLA badge turn yellow when it's getting closer to breaching.  Ideally, Admins can choose when the badge would turn yellow (48, 24, or 12 hrs, etc. until breaching). 

Visually, this would help Support agents identify pending breaches a little better than just the green and red badges. 

Thanks! 

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Hi Nate, thanks for this feedback – for visibility, would you mind posting to our Feedback on Support topic and using our template to explain your use case? Thanks!

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HS

Zendesk Luminary

Is there an article with best practices for setting up Talk SLAs? We've committed to our partners that 70% of phone calls received during business hours will be answered within 20 seconds. How to we set this up in Zendesk?

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Hi Heather,

Another user had a similar question, about how to calculate the Talk SLA % in Explore – there's an example of how to set that up in Hannah's comment here: Calculating Talk SLA % in Explore

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Hello, 

Shouldn't a SLA start over once the first SLA is met?  See ticket #29145.

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HI Julie, and welcome to the community!
 
That's not a ticket number in our system, are there some digits missing? And some SLA's (Next reply time, Periodic update time, and Pauseable update time) do reset on certain events – for more information, see Defining and using SLA policies

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Hi

Does the view automatically refresh to show the Next SLA Breach updates? If so, how often it is?

Thank you.

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Hi Oscar, welcome to the community!
 
Views are not refreshed automatically; for more information, see Can views be refreshed automatically?

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Hi there, 

Is there a way to filter the SLA for reply and solving time? 

Ideal would be to have a view for each. Or a to add a tag dedicated to one of both breached.

Or a way to prioritize one to another? 

Example for us might be important to reply time over the solving time when breached. 

Or to sort them based on metrics

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Dion

Zendesk Customer Care

Hey There,

The only way to filter SLA's for response time and solve time is via creating a query in Explore. You can check this article for more information: Explore recipe: Reviewing SLA performance 

As for views, unfortunately, we do not have a way to create a view for specific SLA's. The view conditions for SLA's applies to the last breached tickets and hours before ticket breach. We also cannot create a trigger or automation that can add tags for tickets that are breached. 

Regards,

Dion

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It would be a great feature to have control over when the colour changes happen as time expires towards the next SLA breach. For example we have an SLA for a 1st response within 8.5 business hours. But it would be good for that to change from Green to Amber after e.g. 4 hours or something configurable (either as a % of the SLA time or a specific time). Having it only change 15 mins before the SLA i.e. breached is not so much use since a ticket could take longer than 15 minutes to answer. So having more of a configurable change could help with support team prioritisation

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Is it possible to create different SLA policies for each group?

The SLA's vary for each team such as T1 & T2.

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Audrey Ann Cipriano

Zendesk Customer Care

Hi Stephanie, you certainly can! :) You can add the group as a condition in your SLA like this one:

This way, the Tier 1 SLA will only apply to T1 and then you can make another one for Tier 2 SLA
Thanks!

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Is it possible to show the sla breach column in the view that is in use for the organization?
So when opening an organization you can see which tickets need the first action.

Or can we only add that column to custom views?

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Gabriel Manlapig

Zendesk Customer Care

Hi Paul,
 
Currently, SLA breach targets can only be added to ticket views, unfortunately. This is a great idea! Would it be possible if you can post this in our Product Feedback discussion here.
 
Our Product Managers are constantly reviewing suggestions submitted in our forum to be considered in our future updates.
 

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Hi!

I have a question . What should I do if I added a new SLA policy . but in the Next SLA Breach column , it does not show the time until its breach?

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Question - is the 'SLA metric breach time' the time from when the SLA was breached until the metric was fulfilled?

For example, First reply time metric in an SLA policy is set to 1 hour. 

  1. The ticket comes in at 9 am
  2. Not replied to by 10 am so the SLA metric is breached
  3. Replied to at 12 pm


Does that make the SLA metric breach time 2 h?

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Joyce

Zendesk Customer Care

Hello Kristin,
 
SLA metrics breach time calculates the time duration between the target time and actual SLA fulfillment for the SLA metric that has been breached. The calculation in your example is correct. SLA breach time is 2h as it will be calculated as SLA metric completion time - SLA metric target time.
 
You can visit this article for more information on the SLA metrics.
 
Hope this helps!

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Hi Zendesk Support!

I've got an issue to raise with the Next SLA breach display in our Views module.

Our agent noticed that the Next SLA breach count in days is currently not accurate. For example on below tickets, below tickets were created Sept 29, 2023 2:12AM. Assigned SLA setup for these tickets are 5 days (120 hours).  Upon checking today (sept 30,3:30 PM), display is 3d (3days) but set date of breach is Oct 4,2023 2:12 AM which is in 4 or 5 days. Is the Next SLA breach display correct? I think it should be 4d or 5d since it was created just yesterday.

 

 

Date display on mouse over for ticket 77026

 

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Noly Maron Unson

Zendesk Customer Care

Hi Julie,

I created a ticket on your behalf in order for us to investigate this. Please check your email and reply to my message.

Thank you.

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Hi Zendeskers,

How do I create a report that shows count of total tickets solved in a specific period and those that were solved within the final resolution time SLA target (they may have breached first reply time but shouldn't have breached the final resolution time).

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Alex Zheng

Zendesk Customer Care

Hey Ramakrishnan,
 
In the SLA dataset you can use filters for the specific SLA metric you are wanting to see.
 

 
As far as total tickets solved, you probably want to use the tickets dataset as the SLA dataset will only consider ticket that have had an active SLA target applied.

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Hi Alex,

The one you mentioned is the basic SLA dataset, which I know. I also know the ticket dataset. My requirement is to build a single report with those two metrics.

--Ramakrishnan

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Alex Zheng

Zendesk Customer Care

Hey Ramakrishnan,
 
Unfortunately, there is not a great way to combine them as only tickets with an SLA target will be considered SLA tickets and appear in the SLA dataset. I would recommend creating the two reports separately and placing them on a single dashboard.

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Hi Zendeskers,
 

I am stuck with creating a calculated metric and attribute to identify which SLA metric was breached (either 1st, 2nd, or later). I have my SLA breached data, but I want to figure out how to display this information in Explore, showing which specific SLA was breached if a breach occurred. How can I achieve this?

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