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Creating macros for repetitive ticket responses and actions



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Aimee Spanier

Zendesk Documentation Team

Edited Dec 20, 2024


5

69

69 comments

As an Admin, how can I see my individual agents' personal macros and vet them?  I have found how t disable personal macros going forward but need to remove/corral existing macros before the policy change...

 

 

1


Hi there,

Just want to clarify that reference to being able to add CC's in macros is actually referring to what is now known as Followers correct?

We do have a few cases where we'd like to use macros to add actual CC's (non agents) and that doesn't seem possible although mentioned in this article under:

 

Macros can perform tasks:

  • Add comment text
  • Update ticket fields
  • Add or remove ticket tags
  • Add CCs
  • Change the assignee
  • Set the ticket subject
  • Add attachments to ticket comments

4


Hi

Text formatting is missing for the Message box - the icon as well as you cannot use Ctrl B, etc.

Thanks!

 

0


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Beau P.

Zendesk Customer Care

Hello Dana,

The text formatting options described in this article will not appear in a macro's comment field unless you've enabled rich content as described here: https://support.zendesk.com/hc/en-us/articles/203661586-Enabling-Markdown

Once you've verified that this is turned on, refresh your session and you should see the Text icon and a rich content composer appear within a macro's configuration page.

Beau | Customer Advocate | support@zendesk.com

Ask our Zendesk Community

0


How do I link a tag to a Macro if the Marco was created first instead of the Ticket Category?

0


Hi Leigha -

If I'm understanding you correctly, it sounds like you want a macro to set the value of a custom drop-down field? If so, the drop-down field should appear as an option in the Actions menu when you edit the Macro. If you've just changed the values in the drop-down field, it's possible you may need to refresh Zendesk by reloading the browser page that Zendesk is in (or just closing that browser page, opening a new one, and returning to Zendesk that way) so that the Actions menu has the up-to-date custom field values.

If that's not the problem you're facing, can you add some more specifics about what you're trying to do, and what you're seeing? Thanks!

0


Hi

I am trying to create a macro with action "comment/description"  then "side conversation" to sent to accounting to advise they can bill, then change the status to solved.  When I run the macro, only the comment/description and changing the status to solved are performed. Is there a limitation to the macros?

Please advise.

Thanks,

Dana

0


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Nicole Saunders

Zendesk Community Manager

Hi Dana,

Unless I'm misunderstanding what you're trying to do, you should be able to use a macro to start a side conversation, per the instructions here: https://support.zendesk.com/hc/en-us/articles/360001917147-Using-macros-to-start-side-conversations

Check that out and let us know if that solves the issue, or if you need more assistance.

0


Thank you, Nicole.  I reviewed the article however, I do not see what I am looking for.  Basically, I am looking for a macro that would engage our accounting department via a side conversation as well as respond to the client via a comment sent to them. I have tried this macro, however, it does not create the side conversation to accounting. Please advise if I can create a side conversation as well as a comment to the requestor.  Thanks!

 

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Ahn Letran

Zendesk Customer Care

Hey, Dana!

Thanks for checking out what Nicole had advised. I've found out that you can indeed create a macro to include a comment/description to send out to your customers, and open a Side Conversation depending on which channel you choose. However, this only applied towards existing, open tickets. You may have been trying to apply your created macro on a new ticket (which I am creating on my end). You can test this out and let us know if you need further help.

Cheers!

Ahn L. | Customer Advocacy Specialist

0


How do i use explore MI reporting to show me which macros have been used by which tickets, doesnt seem an obvious way to pull macro usage in the first place to even consider drilling in.

I appreciate you can get a total usage number from below, but what i want to do is have the number of times a macro has been used, and by which tickets

I did consider adding in tags to each macro, but with so many already existing macros, that would be laborious.

Thanks

 

0


Hello there is no macro option under Agent tool when logging in workspace.

What to do now

0


Every time I try to update or create a new macro doesn't allow me to do it.

When I click on save I get this message 'Macro could not be updated:"

But it doesn't tell me why it couldn't be updated.

Can anyone help me with this, please?

0


I am trying to update a marco and I found some of the fields which is a multi-line field that I cannot set the details in macro in order to close the ticket with the field updated in 1 go... 

Is multi-line field supported in macro?

1


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Gabriel

Zendesk Customer Care

Hello William! 

I hope all is well! In the macros's action, you can use custom fields that set tags: drop-down list, multi-select, and checkbox). You can select the drop-down list values, multi-select options, and Yes or No for checkboxes.

I case your field is supported, and this is still not displaying for you, please kindly reach out to our Support via these instructions so they can further look this for you!

I hope this helps! 

0


Hey Zendesk! Any way to view which Agent/Admin created a specific macro? Perhaps through Explore?

Thanks!

0


Hi Casey, 
 
On Enterprise plans, this can be seen in the audit log: Viewing the audit log for changes

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Thank you @... !

0


Glad to help, Casey!

0


@... Is there a way to create a default macro? On my form I have a description section that is blank. I am looking to customize the questions that are shown in the description box so that I can drive my users to provide more specific information. I think that the way to do this is to provide a default macro, but I do not know if this is possible and there might be another way to do this. 

0


Hi Amanda, and welcome to the community!
 
While there's not a way to apply a macro to a ticket form field, you can pre-fill form fields using the method described here: Creating pre-filled ticket forms

0


@... Two questions on this: 

1. Does this article cover how you would configure this on a Contact Us form?

 

 

2. What about users who go directly to the dashboard in Zendesk? 

0


Hello,

Is there any way for admin to view agents' personal macros?  We suspect some of our agents may have included the action "set tags" in their personal macros, which could remove important workflow tags needed for our triggers and automations.  We'd like to be able to disable their personal macros if this is the case.

Thank you

0


Hi Caitlin, 
 
There's not currently a way for admins to see users' personal macros within the product. Can you go upvote and add your use case to this product feedback thread? Allow admins to view agent macros and views

0


Hello, 

Does anyone know why I can't view the personal macro that I created before? It's not visible. From what I know, an agent profile should be able at least create a personal macro. Even one of my colleagues with "Admin" profile also couldn't view this. 

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Christine

Zendesk Engineering

Hi Nurfazreen,
 
Do you know if the Macro was shared to All Agents, Agents in group, or Me only? First, you can check the filter and look for the macro there. Then check both Active and Inactive tab. 
 
Please note that Personal macros (Me only) are not visible to any Admin on your account.
 

 
After checking the suggestions above and you still can't find the macro, kindly raise a ticket with us directly and we'll be glad to look into it.

0


Can you add color font and Underlining to Macros, please? It would be so helpful to emphasize certain portions for our end user and direct our agent's attention to certain parts. 
For example, we reply with macros for the same issue regularly, but sometimes we have to add a date specific to that end user.

- The macro will currently show XX/XX/XXXX, and we hope the agent remembers to fill it in, but if we could underline and change the color, it would draw their attention to it more. 

2


Added to that....  Once the information is entered, the format would default to the format in the rest of the document is.

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Nicole Saunders

Zendesk Community Manager

Hi Kate Horner and Dana, 

To share feedback on the product or request a feature or functionality, you'll want to post in the Product Feedback forums in the Community. Product Managers do not follow the comments on articles and feedback shared in article comments will not be seen by them. 

Here's more information on how to write an effective feedback post

1


When you apply a macro that is set to Private then update content from that then change to Public reply, it deletes the entire content. Is that expected behavior now? We want to provide templates for some scenarios for agents to populate but will use that to send as public reply..

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