Summary: ◀▼
You can view, filter, recover, and delete suspended tickets flagged as spam or rejected emails. Suspended tickets auto-delete after 14 days if unrecovered. Recovering tickets returns them to your queue with a New status, while deleting removes them permanently. Export suspended tickets to CSV for analysis. Light agents have limitations recovering suspended comments with CCs. Permissions control access to suspended ticket management.
Some emails may be flagged as spam and be either completely rejected or sent to the suspended tickets queue, where they may be permanently deleted or recovered.
Admins and agents in custom roles with permission can view, recover, and delete suspended tickets. All unrecovered suspended tickets are automatically deleted after 14 days. Suspended tickets that are automatically deleted cannot be recovered and are permanently removed.
To learn more about suspended tickets, see Understanding suspended tickets and spam.
This article covers the following topics:
Viewing suspended tickets
Suspended tickets appear in your list of views as a system-generated view called Suspended tickets.
On non-Enterprise plans, agents must have permission to view all tickets to access the Suspended tickets view and its tickets. On Enterprise plans, agents must be in a custom role with permission to view, recover, and delete suspended tickets to access the Suspended tickets view and its tickets.
Agents with permission to access the Suspended tickets view can delete any tickets included in that view, even if ticket deletion is not enabled for them.
Agents with the Play views only permission can't access the Suspended tickets view.
- In Support, click Views
(
) in the sidebar. - Click Suspended tickets.
Selecting the view allows you to manage suspended tickets. You can view detailed information for each, including the cause for suspension, and then recover or delete them.
Filtering the Suspended tickets view
Filtering the Suspended tickets view helps agents find and resolve issues more quickly. For example, filtering by suspension cause lets agents identify tickets suspended for the same reason, making it easier to bulk select them and recover or delete them as needed.
To filter the suspended tickets view
- In Support, click Views
() in the sidebar.
- Click the Suspended tickets view.
- Click the Filter link in the upper right corner.
- Specify one or more filtering criteria:
- Cause: Select a suspension cause to filter by, or select All causes to clear the filter.
- Sender email: Enter a sender’s email address to view suspended tickets from a specific sender.
- Subject: Enter an email subject to find suspended tickets with a matching subject.
- Click Apply filters.
After filters are applied, the Filter link displays the number of filters applied to the view, such as Filter (2).
Recovering or deleting suspended tickets
Suspended tickets can be manually unsuspended, or recovered, and placed back into your ticket queue. You can recover tickets in the Suspended tickets view one at a time or in bulk. You can also delete suspended tickets.
Recovered tickets are unassigned and have a New status. They will appear in views that show unassigned tickets. They will also be available by search. When you recover a suspended ticket in the Zendesk Agent Workspace, your name is not listed as the submitting agent. Instead, the via field is typically shown as System or Email.
Deleted tickets are deleted permanently and can't be recovered.
See Guidelines for reviewing suspended tickets for recommendations, and see Causes of ticket suspension for a list of reasons that tickets get suspended.
To bulk recover or delete suspended tickets
- In Support, click Views
() in the sidebar.
- Click the Suspended tickets view.
- Select the tickets you want to recover or delete. You
can select all tickets in the view by clicking the
selection checkbox in the table header.
A toolbar appears at the top of the list.
- Click the Auto recover drop-down menu, then click
Auto recover, Recover manually, or
Delete permanently, depending on what
action you want to take.
The automatic recover option immediately recovers the ticket. The manual recover option allows you to edit the ticket properties first and then recover the ticket.
If you recover a ticket manually, the recovered ticket functions as a copy of the original ticket. It only pulls a plain text version of the original email that excludes the full HTML content and any attachments. The original ticket remains in the Suspended tickets view.
- Click Submit to recover or delete the suspended ticket.
- In Support, click Views
() in the sidebar.
- Click the Suspended tickets view.
- Click the Subject of the ticket you want to recover or delete.
- Click the Auto recover drop-down menu, then select Auto recover, Recover manually, or Delete permanently.
- Click Submit.
Using export to analyze suspended tickets
If you have a large number of suspended tickets, you can export the list to a CSV file for further analysis. Exporting the suspended ticket list lets you use your own spreadsheet software to sort, filter, and view all your suspended tickets on a single page.
The exported list also provides additional columns of data about the tickets that aren’t visible in the Suspended tickets view. This can be helpful when investigating tickets. For example, you can export the suspended ticket list to obtain the suspension Cause ID for each ticket. Then, cross-reference the cause ID with the Cause of suspension reference.
The export feature gives visibility into the types of tickets you receive and helps identify patterns when managing suspended tickets.
See Guidelines for reviewing suspended tickets for tips on reviewing your suspended tickets regularly.
- In Support, click Views
() in the sidebar.
- Select the Suspended tickets view.
- Click Export CSV in the upper-right corner.
You'll receive an email notification containing a download link for your CSV file. The email is sent to your primary email account in your user profile.
Light agent recovery of suspended comments with CCs
You can recover a suspended comment that includes CCs and followers just like any other comment. However, it’s important to note that the behavior with light agents is slightly different when CCs are involved. If a light agent recovers a suspended comment, CCs from the last end user email reply will not be added to the ticket. This is because light agents can't add or remove CCs from tickets.
If your company uses CCs and light agents, ask your admin whether your company has an internal policy or best practice that says light agents do not recover suspended tickets.