You can insert images in the body of your help center knowledge base articles and content blocks. When you insert images, they are added to the media library. Large images are automatically resized to fit the width of the article.
When you copy and paste images from a Google doc or Microsoft Word (365) document to the body of your article, the image is automatically uploaded to the media library and inserted into your article. See Working with images in the media library
This article contains the following sections:
Inserting images into articles
You can insert images into articles using the following procedure. As an alternative to inserting images directly in your articles, you can host your images on a public file server and link to them.
To insert an image in an article
- In your help center or Guide Admin, create a new article or edit an existing article.
- Place the cursor where you want the image to appear.
- Click the Insert image icon () on the article toolbar. Alternatively, you can drag and drop an image into the article. In both cases, the media library opens.
- In the media library, choose the images you want to insert or click Upload media
if you want to add a new image to the media library. Alternatively, you can drag and drop
an image into the media library. The image file size limit is 20 MB.Note: You can filter the displayed images by clicking the options in the left-side menu. For more information about the media library, see Working with images in the media library.
- Click Insert media.
The images you selected appear in your article.
Images are automatically adjusted to fit the width of the article. It's a good idea to manually resize images that are more than 1600px wide before you insert them, as the automatic size adjustment might cause the image to appear distorted in the published article. You also might want to manually resize images if you are using Web Widget to ensure they're displayed correctly (see Optimizing images for Web Widget below).
- Click Save.
Inserting images into content blocks (Enterprise plans only)
Content blocks let you create content that you can share between multiple articles. You can insert images into content blocks in a similar manner to how you include them in help center articles. You can add up to 50 images per content block.
To insert images into content blocks
- In help center or Guide Admin, create a new content block or edit an existing content block
- In the content block, place the cursor where you want the image to appear.
- Click the Add image icon () on the content block toolbar.
Alternatively, you can drag and drop an image into the content block.
- In the media library, choose the images you want to upload or click Upload
media if you want to add a new image to the library. In both cases, the media
library opens.Alternatively, you can drag and drop an image into the media library. The image file size limit is 20 MB.Note: You can filter the displayed images by clicking the options in the left-side menu. For more information about the media library, see Working with images in the media library.
- Click Insert media.
The images you selected appear in your content block.
Click the image to display a toolbar where you can select text wrapping, image alignment, and image display size options. You can also click ALT on the toolbar to enter alternative text to improve the accessibility of your article. To manually resize the image, drag the corner of the image.
- If this is a new content block, click Create. If you're updating an existing content block, click Update.
Optimizing help center images for the Web Widgets
To make sure the images in your help center articles display correctly in the messaging Web Widget and Web Widget (Classic), it’s important that the images are added to the article at the desired size.
When help center articles are converted for viewing in the widgets, the article’s images are stripped of their attributes in the HTML tags (except for the src and alt attributes), and custom CSS rules are ignored. For most images, this isn’t a problem. However, if the original images are very big, and significantly resized in the HTML or in a custom CSS, they can appear awkwardly large.
Say, for example, you want to display an icon in your help center article. The icon’s
original image is 300x300 pixels. To display it at a more reasonable size, the HTML is
modified by adding the attributes
In the help center article, the icon is 18x18 pixels, 6% of the actual image size. When the article is processed for the widget, and the width and height attributes are removed, it goes back to its original size and, even after being sized down to fit inside the widget, it’s too big for an icon.
Resizing the original image down to the size you want, rather than manipulating the size in your code, avoids this problem.